Executive Secretaries and Administrative Assistants

Executive Secretaries And Administrative Assistants

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Position summary: The Administrative Assistant is responsible for processing and maintaining electronic and paper filings, ensuring accuracy, completeness, and compliance with office procedures. This role manages document processing, database updates, file organization, SharePoint administration, and communication with submitting attorneys while maintaining a high level of accuracy and confidentiality.

Key Responsibilities:

• Review filings for completeness and identify deficiencies.
• Calculate and verify filing fees as required.
• Scan paper submissions and issue identification numbers to filings.
• Update databases and maintain accurate electronic records.
• Save, organize, and rename files according to established file-naming conventions.
• Copy attachments from Outlook emails and save them to designated shared drive folders.
• Maintain and update SharePoint sites to ensure documents are searchable and accessible.

Minimum Qualifications:

• Minimum 2 years of administrative, clerical, or office support experience.
• Experience working with electronic document management and filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Adobe Acrobat/PDF tools.
• Strong data entry and document management skills.

Preferred Qualification:

• Experience with SharePoint administration or document management systems.
• Experience maintaining databases and electronic records.
• Knowledge of legal, government, or regulatory filing processes.
• Experience processing high-volume electronic filings.
• Proficiency with OCR, PDF bookmarking, and document editing.

Application Process: Resume Review Initial discussion Video Screening Client Interview Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.