Executive Secretaries and Administrative Assistants
Nexus Staff Inc.
Job Title: Administrative Assistant Employment Type: Contract
Work Hours: 37.5 hrs./week Work site: 100% Onsite.
Location: One State Street, New York, NY 10004 Pay Rate: TBD
Job Duration: 2 years Closing: 07/10/2026. Job Number: Minimum Candidate Qualifications:
2. Job Description and Required Services:
Job Duties Include:
Preferred skills/qualifications:
Miscellaneous Information:
The Nexus Staff Difference:
Work Hours: 37.5 hrs./week Work site: 100% Onsite.
Location: One State Street, New York, NY 10004 Pay Rate: TBD
Job Duration: 2 years Closing: 07/10/2026. Job Number: Minimum Candidate Qualifications:
- Three years of experience in one or more of the following: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention experience.
- Eligible to work in New York State
2. Job Description and Required Services:
- The Office Services and Facilities Management Units are seeking a qualified facilities professional, to fulfil the role of Facilities Management Administrator.
- The administrator will collaborate with the Director of Facilities and Operations to ensure that New York City Client facilities operate safely, efficiently, and effectively.
- The person hired for the role will be expected to assist with facilities operations; space planning; vendor and contract oversight; building maintenance coordination; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on facilities operations.
Job Duties Include:
- ssist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities to ensure operational efficiency and continuity of services.
- Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communication of changes to staff and management.
- Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and resolving facility, safety, and workplace issues.
- ssist with administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
- ssign and manage tasks within the ticketing system.
Preferred skills/qualifications:
- Experience in facilities operations, building services, space planning, or project management support.
- Three years of prior facilities or building management experience is preferred but not required, provided transferable administrative and operational skills are demonstrated.
Miscellaneous Information:
- Monday through Friday, 9 AM to 5 PM; 40 hours per week.
- Telecommuting is not allowable for this position.
- The Department does not provide parking, but the office is accessible by mass transit.
- Interviews will be conducted in-person or online based on availability.
- Training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Vacancy posted 13 hours ago
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