Executive Secretaries and Administrative Assistants

Job Title Pay Range: $27hr - $28hr Requirement/Must Have 3+ years of experience in one or more of the following: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention experience. Eligible to work in New York State. Responsibilities Assist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities to ensure operational efficiency and continuity of services. Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communication of changes to staff and management. Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and resolving facility, safety, and workplace issues. Assist with administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports. Assign and manage tasks within the ticketing system. Nice to Have Experience in facilities operations, building services, space planning, or project management support. 3+ years of prior facilities or building management experience is preferred but not required, provided transferable administrative and operational skills are demonstrated.