Executive Secretaries and Administrative Assistants
Nexus Staff Inc.
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite.
Location: 28 Liberty Street New York, NY 10005
Job Duration: 3 Months
Closing: 07/15/2026. Duties:
- Check filings for deficiencies.
- Calculating filing fees as needed.
- Scanning paper submissions.
- Issues ID numbers to filings.
- Update database.
- Saving files to shared drive following file-naming convention.
- Copy files from emails in Outlook and saving the shared drive as required.
- Rename PDF files per file-naming convention as required.
- Enter filings and updating SharePoint site accurately so they can be searched for on demand.
- Save files to folders.
- Add notes to database and SharePoint site as needed.
- For deficient filings, email the submitting attorney, using a template.
- Follow u p on deficiencies as needed.
Key Skills & Abilities:
- Must have good time management skills.
- Be detail-oriented.
- Organized.
- Able to catch errors/inconsistent/incomplete work.
- Proofread work.
- Able to manage a large volume of email and electronic files without commingling files.
- Must be able to work quickly and accurately.
- Able to follow office policy and procedure.
- Able to OCR, rename, and bookmark PDF files.
- Drag and drop files in folders.
- Copy and paste files into folders.
- Create folders.
- Edit template emails.
- Double checks work.
- Ask questions when clarification is needed.
- Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, Microsoft SharePoint , and Microsoft Outlook.
Preferred Education:
- Bachelors Degree
Miscellaneous Information:
- Monday through Friday, 9 AM- 5 PM
- No free parking available at the worksite location.
- Office is accessible by 2, 3, 4, 5 (Wall St) J and Z (Broad St) subway lines.
- Interviews will be conducted in person
- Training will be provided
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Vacancy posted 3 days ago
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