Executive Assistant

PURPOSE OF JOB:
This position is responsible for properly representing the company and management to its customers and vendors by providing high-quality administrative work and communications. The Executive Assistant will coordinate special projects and perform specific administrative tasks in an efficient and timely manner.

JOB DUTIES:
Executive Support
Perform all administrative duties for the President
Administer the Presidents professional schedule of appointments and meetings
Prepare proposals and presentation materials
Make travel arrangements as requested by the President
Respond timely and appropriately to Presidents phone calls, e-mails, and other relevant communications needing immediate attention when President is out of office or in meetings
General Office Support
Perform general office procedures, including filing, faxing, dictation and other assigned clerical duties
Maintain company organizational chart
Compose and distribute anniversary letters
Assist in special assignments, such as special meetings, appointments or presentations
Assist other administrative personnel as required
Assist meetings in the conference room with food and beverage service, copies and faxing, and any special arrangements as requested
Project Support
Assist with data management and reporting for key performance indicators
Provide administrative support to Legal and Operations as needed
Assist with documentation management and updates
General
Ensure prompt and regular attendance.
Perform other appropriate duties as may be assigned by Management.
Travel as business needs may require.
Quality & Continuous Improvement
Personally commit to quality in all aspects of work.
Provide World Class Customer Service for internal and external customers.
Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.
Participate on teams to research, measure, and correct problems and to strive for process improvement.
Communicate and exemplify the Companys Mission Statement, Vision Statement, Values, and Philosophy.
Attend at least ten (10) credit hours of training each calendar year to continue development of work-related skills.
This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.

Education:
High school diploma/equivalent is minimally required
Associate degree or beyond is preferred
Experience:
4+ years of executive assistant or related experience is preferred.
Other Knowledge, Skills, Abilities & Competencies:
Microsoft Office Suite proficient
Proficient at composing professionally written business documents
Ability to communicate well with a high level of confidence and enthusiasm across all levels of the organization, with customers and the general public
Ability to work in a fast-paced, multi-tasking, and detail-oriented environment.
Professional self-presentation in person and in all communications, verbal and written.
Maintains confidentiality.

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