Accounts Receivable /Accounts Payable Specialist

Job Description

Job Description

The AR/AP Specialist supports the Finance Office by managing the University's day-to-day accounts receivable and accounts payable functions. This role plays a critical part in ensuring the accuracy, timeliness, and integrity of financial transactions while supporting students, vendors, faculty, staff, and external partners. The position requires strong attention to detail, sound judgment, accountability, and a commitment to providing excellent customer service while maintaining compliance with University policies, accounting standards, and internal controls. This is an in-person position only; remote and hybrid work arrangements are not available. What You'll Do

• Process and maintain accounts payable and accounts receivable transactions, including vendor invoices, reimbursements, payments, billing, cash receipts, refunds, and account adjustments.
• Maintain accurate vendor, customer, and student account records while resolving payment discrepancies and responding to payment-related inquiries.
• Reconcile financial transactions and general ledger accounts, prepare journal entries, and assist with month-end and year-end closing activities.
• Support internal and external audit requests by preparing documentation and maintaining accurate financial records.
• Monitor outstanding receivables, assist with collection efforts, and ensure compliance with University purchasing, cash handling, and internal control procedures.
• Collaborate with students, vendors, faculty, staff, and departments to provide professional service and support financial operations.
• Identify opportunities to improve processes, increase efficiency, and enhance the accuracy of financial reporting.

What We're Looking For

• High school diploma or equivalent required; associate degree in Accounting or a related field preferred.
• Minimum of two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role.
• Working knowledge of accounting principles, financial recordkeeping, and account reconciliation processes.
• Strong proficiency with Microsoft Office applications, particularly Excel, along with accurate data entry skills.
• Exceptional attention to detail, organization, and time management skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated reliability, accountability, and ownership of responsibilities, with a strong commitment to attendance and punctuality.
• Excellent verbal and written communication skills and a customer-service mindset.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
• Legally authorized to work in the United States.

A Successful AR/AP Specialist Demonstrates

• Exceptional reliability, attendance, and punctuality.
• Personal accountability and ownership of assigned responsibilities.
• Accuracy and attention to detail.
• The ability to consistently meet deadlines and manage competing priorities.
• Strong organizational and time management skills.
• Professional communication with students, vendors, faculty, staff, and external partners.
• A commitment to teamwork, integrity, and continuous improvement.

Applicants must be legally authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time. Mission and Values At Newman University, employees are part of a mission-driven community dedicated to empowering graduates to transform society through academic excellence, service, compassion, and leadership. Staff members play a vital role in shaping a supportive and purpose-centered environment where students are encouraged to make meaningful contributions to their professions and communities. For individuals seeking a career with impact, Newman University offers the opportunity to advance a mission that aspires to create positive change both locally and globally. Ready to Make an Impact If you are a dependable accounting professional who enjoys working in a collaborative, mission-driven environment and takes pride in delivering accurate financial support, we encourage you to apply. Join Newman University and help support the financial operations that empower student success and advance our mission. Benefits Overview Newman University offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance

Status: Full-Time
Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at View phone number on ziprecruiter.com or email View email address on ziprecruiter.com in advance so necessary arrangements can be made.

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