Departmental Secretary II

Departmental Secretary II

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Information

Posting Number - SF2541P

Position Title - Departmental Secretary II

Position Type - Classified Staff/Hourly

Department - Leadership Institute

Division - College of Education and Behavioral Sciences

Campus - Troy

Work Status - Full-Time (FT)

Temporary - No

Location - Troy - T01

Job Summary - The Departmental Secretary II position provides administrative support to the department director and faculty. This position is responsible for coordinating and planning for Leadership Institute Events (scheduling speakers, space reservations on & off-campus, stage setup, AV oversight, catering, etc.), supporting outreach efforts including assisting with the development of marketing materials both online and hard copy, managing multiple institute budgets, coordinating director's developmental activities, and working with faculty to ensure coordination of institute activities. This position is responsible for receiving calls and visits from distinguished guests, requiring a higher than normal level of professionalism and attention to detail. Other duties include processing adjunct faculty contracts, scheduling appointments, and travel, providing student support services, assisting with student registration, routing incoming mail, composing and typing routine correspondences (displaying effective use of English grammar and writing techniques), filing correspondences, and maintaining department records, ordering supplies, preparing paperwork for making payments, greeting and assisting students, faculty, staff, and visitors; and other duties as assigned.

Minimum Qualifications - 1. High school diploma or equivalent2. Minimum of two years of clerical office work experience3. Proficient skill in the use of Microsoft Office suite

Preferred Qualifications - 1. Experience in a higher education setting2. Proficient skill in the use of Datatel and People Admin

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? - Driving may be necessary but is not a primary responsibility

Work Hours - Monday – Friday8:00 am to 5:00 pm

List any hazardous conditions or physical demands required by this position - n/a

Does this position have supervisory responsibility? - No

Posting Date - 06/15/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact View email address on click.appcast.io.

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Troy University employment website (
   • Chronicle of Higher Education
   • Higher Ed Jobs
   • Social Media website
   • Indeed
   • Other employment website (please specify below)
   • Employee Referral (please specify below)
   • Local newspaper (please specify below)
   • Professional journal (please specify below)
   • Other source (please specify below)
2. Please specify:

   (Open Ended Question)

3. * Regarding your current employment status, please select one of the following:
   • Not a current Troy University employee
   • Current part-time Troy employee (including adjunct faculty)
   • Current full-time Troy employee - initial appraisal period complete
   • Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
4. * Do you have a high school diploma or equivalent?
   • Yes
   • No
5. * Do you have a minimum of two years of experience in clerical office work?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. Letter of Reference 1
2. Unofficial Transcript 1
3. Letter of Reference 2
4. Other Document