Administrative Assistant

Are you ready to bring your Administrative skills to a team that values precision and innovation? At Martin Sprocket & Gear, we’re dedicated to producing quality mechanical power transmission components, material handling systems, and custom forgings with excellence, and we're looking for skilled Administrative Assistants like you! What You’ll Do: Team project support : Provide administrative assistance for team projects and departmental goals, handling assigned tasks with accuracy and efficiency. Order and quote management : Enter orders and quotes with precision, ensuring timely and accurate processing. Document organization : Maintain organized files of orders, quotes, and internal communications across branches for easy access and reference. Pro Forma preparation : Prepare and process Pro Forma grids for the designated region, following established procedures. Shipment and invoice verification : Review daily shipments and invoices, confirming accuracy and addressing any discrepancies. Transaction processing : Process regional credit and debit transactions accurately and in a timely manner. General office support : Perform various office duties and administrative tasks as needed to support the sales team’s daily operations. What You’ll Bring: Administrative experience : Proven background in administrative roles, with relevant experience preferred. Communication skills : Strong interpersonal and verbal/written communication skills to interact effectively with team members and clients. Technical proficiency : Skilled in using Outlook, Word, and Excel; familiarity with Microsoft Dynamics AX is a plus. Adaptability : Comfortable working in a fast-paced environment, with the ability to adjust priorities as needed. Confidentiality : Demonstrated ability to handle sensitive information with discretion related to Human Resources. Organizational skills : Highly organized and detail-oriented, with a commitment to accuracy and task completion. Reliability : Dependable and consistent, ensuring accuracy and timeliness in supporting the sales team. Your Schedule: Monday - Friday, 7:30 AM - 4:30 PM To perform this job successfully, you must be able to report daily to the branch to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform the essential functions. Why Martin Sprocket & Gear, Inc.? Founded in 1951 by Joe Martin Sr., Martin Sprocket & Gear is a global leader in mechanical power transmission components, material handling systems, and custom forgings. We are proud to remain family-owned and operate on a simple philosophy: "Make a quality product, have plenty of it available, and be easy to do business with!" With dedicated employees, regional facilities, and strong distributor partnerships, Martin offers stability, growth potential, and a dynamic work environment for all team members. Why You Will Love Working Here: At Martin, our people are our greatest asset. We foster an inclusive, collaborative environment where innovation and growth thrive, and your contributions are valued as part of a team dedicated to excellence. Here is what you’ll enjoy when you join our team: Comprehensive Health Benefits : Affordable Medical, Pharmacy, and Dental plans. Wellness Initiatives : Employee wellness programs for a healthy work-life balance. Financial Security : Life and Disability Insurance, plus a robust 401(k) Profit Trust Plan. Work-Life Balance : Paid Time Off (PTO) and company-paid holidays. Growth Opportunities : Career development and advancement within a thriving company. *Disclaimers* *The above statements describe the general nature and level of work being performed by candidates applying for this specific role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of candidates hired.* *Martin Sprocket & Gear is an EEO Employer and an E-Verify participating employer. We do not discriminate based on race, religion, national origin, sex, sexual orientation, gender identity, age, physical or mental disability, marital status, or veteran status.* Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor. #J-18808-Ljbffr