Account Receivable

Accounts Receivable (AR) Clerk

The Accounts Receivable (AR) Clerk is responsible for managing incoming payments, maintaining accurate financial records, and supporting the organization's cash flow by ensuring timely and accurate invoicing and collections. This role works closely with customers, the accounting team, and other departments to resolve billing issues and maintain positive customer relationships. This position will be located at Leo Chevrolet in Indianapolis.

Key Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Process incoming payments, including checks, ACH, wire transfers, and credit card payments.
• Apply customer payments to the appropriate accounts.
• Monitor outstanding balances and follow up on overdue accounts.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve invoice discrepancies, payment issues, and customer inquiries.
• Maintain accurate customer account records and documentation.
• Prepare aging reports and assist with collection efforts.
• Assist with month-end closing activities and account reconciliations.
• Collaborate with sales, customer service, and management to resolve billing concerns.
• Support audits by providing requested documentation.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree in Accounting, Finance, or Business preferred.
• 13 years of accounts receivable, bookkeeping, or general accounting experience preferred.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with accounting software or ERP systems (such as QuickBooks, SAP, NetSuite, or Microsoft Dynamics) is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Call outside vendors weekly to collect any past due payments.
• Process monthly sales tax for all locations.
• Basic understanding of accounting principles and financial reporting.

Preferred Skills

• Knowledge of collections practices.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer service-oriented mindset with professional communication skills.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 20 pounds.

Benefits (Customize as Needed)

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Professional development opportunities
• Employee assistance program