Accounts Receivable Specialist

J W Nutritional

Allen, TX

Accounts Receivable Specialist

Job Duties:

Monitor AR email box daily, addressing all customer inquiries and creating invoices accurately and in a timely manner
Review Purchase Orders and Packing Slips thoroughly, ensuring customer charges are valid, accurate and complete
Respond to and resolve all customer invoice issues, including invoice-to-PO/Packing Slip discrepancies as well as invoice-to-customer receiving slip discrepancies in a timely manner
Ensure all customer credits are entered into Quickbooks and are documented by the customer rep, approved by the QA team and communicated to the customer in a timely manner
Ensure accuracy and completeness of monthly transactions by reviewing and reconciling monthly customer billing report from Quickbooks to the Warehouse team's monthly shipping log total
Verify all customer accounts are actively being used and have Forms W9 attached to their customer account in Quickbooks
Review and reconcile the AR Aging Summary to the GL for each month end
Enter new customer information into Quickbooks upon receipt of completed Customer Onboarding Documents, and attach the documents to the customers Quickbooks file
Perform revenue and delinquency analysis on a monthly basis
Stay on constant lookout for possible missed revenue on last-minute shipments, testing fees and warehouse storage charges incurred pursuant to any alternative Payment Agreements
Perform standardized collection process, including assessing customer delinquency, emailing delinquent customers, monitoring customer deposits and reporting delinquency status and bad debt risk to the leadership team
Initiate bringing issues to the attention of management once made aware of an issue and its magnitude has been identified and documented
Update and expand AR knowledge by participating in educational opportunities and researching best practices
Assist with implementation of AR process improvements
Collaborate with internal and external partners as needed while performing all above-listed tasks

Reports To: Accounting Manager and Chief of Staff

Qualifications:

Proficient with Quickbooks or other ERP systems
Proficient with Microsoft Excel
Proficient with Google Gmail
Strong organizational skills
Strong data entry skills
Strong attention to details
Strong analytical skills
Excellent communication skills
Commitment to excellent customer service internally and with customers
Growth mindset with sense of curiosity, initiative, and determination

Experience:

High school diploma required; Bachelor's in accounting preferred
1-5 years of experience performing a wide variety of accounts receivable duties

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Vacancy posted 23 hours ago

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