Administrative Property Assistant

Job Description

Job Description

We are seeking a detail-oriented and organized professional to support daily property operations and administrative functions. This role is ideal for someone who enjoys balancing customer service, coordination, documentation, and communication in a fast-paced environment. The successful candidate will help ensure smooth office operations, accurate recordkeeping, and responsive support for property-related activities.

Responsibilities

• Provide administrative support for property management activities and office operations.
• Respond to tenant, vendor, and internal inquiries in a professional and timely manner.
• Assist with scheduling, document preparation, filing, and data entry.
• Maintain accurate records related to leases, maintenance requests, inspections, and correspondence.
• Support coordination of property services, vendor visits, and follow-up tasks.
• Prepare reports, notices, and other routine communications as needed.
• Track deadlines, payments, and outstanding items to support timely resolution.
• Help ensure office procedures and property records are organized and up to date.
• Assist with special projects and additional administrative tasks as assigned.

Qualifications

• Previous administrative or office support experience preferred, ideally in property management, real estate, facilities, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and maintain accuracy under deadlines.
• Proficiency with common office software, including word processing, spreadsheets, and email.
• Professional, service-oriented approach with strong follow-through.
• Ability to work independently as well as collaboratively with a team.
• Comfortable handling confidential information with discretion.

Preferred Skills

• Experience with property management software or CRM systems.
• Familiarity with lease documentation, maintenance coordination, or vendor management.
• Basic understanding of office procedures and recordkeeping best practices.

What We Offer

• A supportive and professional work environment.
• Opportunities to develop skills in administration and property operations.
• Exposure to a variety of responsibilities and meaningful day-to-day impact.

We value individuals who are dependable, adaptable, and committed to providing excellent support. If you enjoy creating order, solving problems, and contributing to a well-run operation, we encourage you to apply.