AP Operations Coordinator

AP + Operations + Problem Solving = A much more interesting accounting role.A fast-growing e-commerce and distribution company in Vista is adding an AP Operations Coordinator to its Finance team. This position sits between Accounts Payable, Purchasing, Warehouse Operations, and Finance, so you'll get exposure to much more than invoice entry. You'll help keep vendor accounts organized, investigate purchasing discrepancies, and make sure financial information matches what is actually happening operationally. What you'll ownInvoice Processing Enter and validate invoices while ensuring they have the appropriate approvals and documentation.Vendor Accounts Maintain vendor records, review statements, and resolve outstanding issues.Purchasing Support Compare invoices to purchase orders and receiving information.Problem Solving Investigate price differences, duplicate invoices, missing receipts, and payment discrepancies.Reporting Maintain AP reports and provide Finance leadership with updates on outstanding items.📌 ResponsibilitiesProcess vendor invoices and credit memosPerform three-way matching when applicableReview purchase orders and receiving documentationMaintain vendor master informationReconcile vendor statementsResearch duplicate invoices and payment discrepanciesCommunicate with Purchasing and Warehouse teamsRespond to vendor inquiriesPrepare weekly AP reportsTrack invoices awaiting approvalAssist with payment runsSupport month-end close and AP accrualsAssist with process improvement initiatives