Senior Event Coordinator

Role Description

A Senior Event Coordinator, you will be responsible for leading small scale in-person and digital events and experiential campaigns under limited supervision. You will own components of small to medium-scale events as well as provide assistance on events as assigned. Event components may include:

• Facility and vendor management
• Food and beverage coordination
• Temporary staff management
• Exhibit hall management
• Sponsorship or signage management

Programs assigned may include:

• Conferences
• Trade shows
• Dinners
• Corporate galas
• Incentive programs

You will work with, and learn from, the industry’s best in a dynamic, growing agency.

Qualifications

• 2+ years of project/event management experience, preferably in the event industry.
• Demonstrated experience leading and owning components on events. Please specify events worked on and role in resume.
• Bachelor's Degree (B.A.) from four-year institution preferred.

Requirements

• Assume responsibility for success of assigned components of an event or project, meeting client objectives and client and manager expectations.
• Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively.
• Master effective and timely communication between internal team, clients, and vendors via phone and email.
• Effectively interface with financial manager and manage component specific budgets with proactive communication.
• Report to program lead(s) as assigned, on a regular basis with project progress, identified problems and solutions.
• Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Maintain excellent communication with manager regarding special problems or exceptions to policies and procedures.
• Able to effectively delegate to staff above and below this position.
• Keep teams updated on new program processes, current program issues, ongoing challenges and solutions.
• Manage vital program documents such as: event contact sheet, production schedule, event timeline, onsite crew cards, meeting agendas and notes, PowerPoint decks, show plan, and wrap-up document.
• Actively participate in team meetings as required by providing challenges and solutions to benefit other team members and treating all proprietary information as confidential.
• Training and mentorship of junior team members.

Benefits

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off