3PL logistics Billing & Office Administrator (AP/AR)
International Warehouse Group
Job Description
Job Description
Job Title: Billing & Office Administrator (AP/AR)
Type: Full-time
Role Summary
We are looking for a detail oriented Billing & Office Administrator to handle monthly customer invoicing, accounts payable, accounts receivable, and day-to-day office administration at our Melville office. If you are strong in QuickBooks and Excel, comfortable chasing down invoices and payments, and like variety in your day, we would like to hear from you.
What you will do
Prepare and send monthly customer invoices, including backup documentation
Enter vendor bills, track approvals, and support the weekly payment run
Monitor AR aging, send statements and reminders, and follow up on open balances
Allocate UPS/FedEx parcel charges to the right customers and resolve routine billing corrections
Set up new customers, collect required paperwork, and maintain organized files
General office administration and backup support to the accounting team
What we are looking for
2+ years in billing, AP/AR, bookkeeping, or office administration
QuickBooks experience (required) strong Excel skills
Comfortable on the phone and by email with customers and vendors
Logistics, warehousing, or 3PL background a plus but not required
Associate's degree or equivalent experience
\nCompany DescriptionIWG is a rapidly growing third-party logistics (3PL) provider serving some of the nation's largest retailers and eCommerce brands. With operations spanning retail distribution, eCommerce fulfillment, transportation, compliance management, and warehouse services, we pride ourselves on delivering exceptional service and operational excellence to our clients.
Company Description
IWG is a rapidly growing third-party logistics (3PL) provider serving some of the nation's largest retailers and eCommerce brands. With operations spanning retail distribution, eCommerce fulfillment, transportation, compliance management, and warehouse services, we pride ourselves on delivering exceptional service and operational excellence to our clients.
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