Bookkeeper / Accounting Assistant

Job Description

Job Description

Company Overview

UltraFlex Power Technologies is a leading manufacturer of industrial induction heating equipment, committed to innovation and excellence in the manufacturing sector. Our systems serve engineers, foundries, manufacturers, and labs worldwide. We are seeking a detail-oriented and reliable Bookkeeper / Accounting Assistant to join our dynamic team at our Ronkonkoma, NY headquarters.

About the Role

You will keep our day-to-day financial records accurate and current — recording and categorizing transactions, managing the full AP/AR cycle, reconciling bank and credit card accounts, and supporting monthly reporting. You will work closely with our accounting team and take a proactive approach to spotting and resolving discrepancies.

Key Responsibilities

• Manage full-cycle Accounts Payable and Accounts Receivable, including invoice and credit processing, vendor payments (check/ACH), and customer portal submissions.

• Record and categorize daily financial transactions in QuickBooks and complete the posting process.

• Investigate and resolve payment discrepancies; apply wire and check payments accurately.

• Process and reconcile credit card transactions.

• Perform monthly bank and credit card reconciliations, comparing bank information to company records.

• Assist with intercompany transactions and ensure proper documentation.

• Prepare account analyses and resolve financial discrepancies on a monthly basis.

• Maintain organized digital and paper financial records in compliance with company standards.

• Support the preparation of scheduled financial reports.

• Assist with tax-related documentation and perform additional accounting tasks as assigned.

Qualifications

• Associate degree preferred, or equivalent experience.

• Minimum of 5 years of experience in general accounting or a related field.

• 3–5 years of hands-on experience with QuickBooks.

• Minimum 2 years of experience in a manufacturing environment (required); familiarity with inventory/build processes is a strong plus. 

• Proficiency in Microsoft Office Suite.

• Solid understanding of accounting principles and financial reporting.

• Analytical skills to identify errors and discrepancies; high level of accuracy, efficiency, and accountability.

• Strong communication and interpersonal skills to collaborate with accounting team members and vendors.

• Strong work ethic, initiative, punctuality, and consistent attendance.

• Ability to adapt and prioritize effectively in a fast-paced environment.

• Discretion and confidentiality in handling financial information.

What We Offer

• Competitive compensation

• Health, dental, and vision insurance

• 401(k) with company matching

• Paid time off

• Friendly and supportive work environment

• Opportunities for career advancement within an international organization

Work Schedule & Location

• Monday to Friday, office-based role

• Job Type: Full-time

• Must reliably commute to Ronkonkoma, NY 11779, or plan to relocate before starting work (required)