Payroll & Compliance Administrator

Job Description

Job Description

Company Summary:

Founded in 1918, RAM Construction Services is the oldest and most experienced contractor in the United States for waterproofing and restoration services. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements. 

At RAM Construction Services, our highly skilled employees are the backbone of our success. We value their commitment to excellence and foster a culture of continuous growth and development. With our extensive experience and dedication to top-notch service, we remain an industry leader for all your waterproofing and restoration needs.

Core Values:

• Relationships are our business.
• Safety without compromise
• Unapologetically competitive
• 360 Accountability
• Embrace Collaboration

Generous Compensation Package Includes:

• Competitive salary with annual bonus opportunity
• Comprehensive Medical, Dental, & Vision – (BCBS PPO) Plan
• PTO – 15 days at hire, 20 days on 1st service anniversary
• 401k
• Paid Holidays
• Life Insurance
• Short-Term & Long-Term Disability
• Annual Apparel Allowance

Job Summary: 

The Payroll & Compliance Administrator supports the Payroll Manager in the administration, compliance, and processing of payroll activities for a multi-state construction workforce operating throughout Michigan, Ohio, and Minnesota.

This position serves as the primary resource for certified payroll reporting, prevailing wage compliance, union fringe benefit administration, and payroll record management. The role is responsible for preparing and submitting certified payroll reports, maintaining union wage and fringe tables, supporting audits, and ensuring compliance with federal, state, local, and union requirements.

In addition to payroll compliance responsibilities, this position provides administrative support to the Payroll and Human Resources departments through reporting, document management, recordkeeping, employee inquiries, and special projects. The Payroll & Compliance Administrator also assists with payroll processing and provides backup support during high-volume periods and employee absences .

The ideal candidate is detail-oriented, organized, and proactive, with experience in construction payroll, certified payroll reporting, prevailing wage regulations, union fringe administration, and office administration. Strong Excel skills, communication skills, and the ability to manage multiple priorities in a fast-paced environment are essential.

Key   Responsibilities:

Certified Payroll & Compliance

• Prepare, review, and submit weekly certified payroll reports for public and prevailing wage projects across multiple states.
• Ensure compliance with Davis-Bacon, prevailing wage, and state-specific certified payroll requirements.
• Maintain certified payroll records and supporting documentation.
• Monitor project-specific wage determinations and applicable labor classifications.
• Research and resolve certified payroll discrepancies and reporting issues.
• Serve as a point of contact for certified payroll inquiries from internal and external stakeholders.

Union Payroll & Fringe Administration

• Process monthly and quarterly union fringe benefit contributions.
• Maintain union wage rates, fringe benefit tables, and classifications within ADP Workforce Now.
• Validate employee classifications, wage rates, and fringe allocations.
• Support union audits by gathering documentation and responding to requests.
• Monitor collective bargaining agreement changes and assist with implementation.

Payroll Administration

• Assist with weekly payroll processing for hourly and salaried employees.
• Review timesheets, job codes, labor allocations, allowances, and reimbursements for accuracy.
• Research and resolve payroll discrepancies.
• Maintain payroll records and employee payroll data within ADP Workforce Now.
• Provide backup payroll coverage as needed.
• Assist with year-end payroll activities and reporting.

Administrative Support

• Prepare reports, spreadsheets, and payroll-related analysis using Excel.
• Maintain electronic and physical payroll records in accordance with company retention requirements.
• Assist with document management, audit preparation, and compliance tracking.
• Respond to employee payroll inquiries and provide exceptional customer service.
• Coordinate and track payroll-related communications and deadlines.
• Assist with special projects, process improvements, and departmental initiatives.
• Support Human Resources and Accounting with data requests, reporting, and administrative tasks as needed.

Reporting & Recordkeeping

• Generate payroll, labor, certified payroll, union, and compliance-related reports.
• Verify accuracy of payroll and labor data before submission.
• Maintain accurate records of prevailing wage rates, union agreements, and payroll documentation.
• Support internal and external audits through timely retrieval of records and reporting.

Education Required:

• High School Diploma or equivalent
• Associate's degree or certification in Accounting, Business Administration or a related is preferred

Experience, Knowledge, and Abilities Required:

• Minimum of 3–5 years of payroll, certified payroll, payroll compliance, or related administrative experience

· Experience with certified payroll reporting and prevailing wage requirements strongly preferred. 

· Experience administering union payroll and fringe benefit contributions preferred. 

· Knowledge of Davis-Bacon requirements and labor classifications preferred. 

· Understanding of payroll tax regulations and wage and hour laws. 

· Advanced attention to detail and commitment to accuracy. 

· Strong analytical and problem-solving skills. 

· Excellent verbal and written communication abilities. 

· Strong organizational and time-management skills. 

· Ability to prioritize multiple deadlines in a fast-paced environment. 

· Ability to maintain confidentiality and handle sensitive information. 

· Customer-service mindset with a collaborative and team-oriented approach.

Technical Skills:

• Advanced Microsoft Excel skills, including formulas, lookups, sorting, filtering, reporting, and data analysis. 
• Proficiency with Microsoft Office Suite. 
• Experience with payroll systems required; ADP Workforce Now preferred . 
• Ability to maintain payroll, fringe, prevailing wage, and union data tables. 
• Experience generating certified payroll and compliance reports. 
• Ability to identify payroll discrepancies and interpret payroll data. 
• Experience working with electronic document storage and record management systems

Work Environment:  The Payroll Coordinator will work in a collaborative indoor office environment alongside fellow team members. This position requires regular interaction with colleagues across multiple departments and extended periods of computer-based work in a structured, professional environment.

Reporting Structure : Reports directly to the Payroll Manager

Travel: No traveling involved

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position:

• Rarely: Stooping, kneeling, squatting, body twisting, crawling, sense of touch, manual dexterity, reaching, and lifting
• Occasionally: Standing, walking, range of motion, carrying, climbing stairs
• Frequently: Sitting, depth perception
• Continuously: Seeing, reading, hearing within speech range, color vision, speaking clearly

Equal Employment Opportunity Policy:   RAM Construction Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Unsolicited Resumes from Third-Party Recruiters: We do not accept unsolicited referrals from third-party recruiters unless they are engaged and under contract to provide candidates for a specific opening. Any unsolicited resumes submitted without prior agreement will be considered the property of RAM Construction Services, with the right to engage at our sole discretion without any obligations or fees owed.