Secretary

Job Description

Job Description

Part-Time Secretary Job Description – St. Anna Greek Orthodox Church

The St. Anna Greek Orthodox Church seeks a dependable and organized part-time Secretary to support the day-to-day administrative operations of the parish office. This position serves as a welcoming point of contact for parishioners, clergy, visitors, and community members while helping maintain accurate records, communication, and office procedures.

Key Responsibilities

• Answer phones, respond to emails, and greet parishioners and visitors in a courteous and professional manner.

• Prepare, type, edit, and distribute church correspondence, bulletins, announcements, and other parish communications.

• Maintain parish records, calendars, mailing lists, sacramental records, and general office files with accuracy and confidentiality.

• Assist clergy and ministry leaders with scheduling, meeting coordination, and administrative follow-up.

• Process routine office tasks such as copying, filing, data entry, and supply inventory.

• Coordinate with volunteers and staff as needed to support parish operations. 

• Handle sensitive information with discretion and professionalism. 

• Light bookkeeping as required

• Assist in the facilitation of facility rentals with the events coordinator 

Qualifications

• Previous administrative, clerical, receptionist experience preferred.

• Strong written and verbal communication skills.

• Proficiency with standard office software, email, and basic record-keeping systems.

• Excellent organizational skills and attention to detail.

• Ability to manage multiple tasks and maintain confidentiality.

• Professional demeanor and a welcoming attitude toward parishioners and visitors. 

• Respect for the mission, values, and traditions of the Greek Orthodox Church.

• Ability to work independently and collaboratively with clergy, staff, and volunteers.

Work Schedule

This is a part-time position with hours to be determined based on parish needs. The schedule will include weekday on-site office hours and occasional flexibility around major church events, holidays, and special services.

Reporting Relationship

The part-time secretary reports to the parish priest and works collaboratively with the parish council.