Field Contract Coordinator

Role summary / purpose

This position assists in the overall management of assigned projects, to ensure compliance within required budgetary, scheduling, and safety goals. Employees in this role support construction work performed by contractors and/or vendors at the project site. The ideal candidate will have experience in the construction/renewables industry, demonstrated experience in project management, and experience interfacing with a wide variety of stakeholders across multiple disciplines.

Key responsibilities

• Assess productivity, schedule compliance, work quality, and safety performance on assigned projects
• Participate in walk downs of planned work and validate acceptance of completed work to design requirements
• Review contractor payment requests and verify constructability
• Ensure proper resource allocation, assess field status, and resolve issues as needed
• Coordinate project activities with vendors, suppliers, regulatory agencies, local community officials, and the company
• Assist in scope control, budget oversight, resolution of technical issues, performance reporting, scheduling, and work-in-progress
• Interface with landowners, local regulators, and state agencies
• Reinforce expectations related to safety, procedure compliance, lessons learned, corrective action, and appropriate work behaviors
• Coordinate activities across safety programs, engineering, construction, budget, analytics, and contract administration
• Participate in project design meetings and propose improvements if necessary
• Evaluate potential problems and technical issues and develop solutions
• Plan and manage team goals, project schedules, and new information
• Supervise current projects and coordinate all team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored
• Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails
• Communicate with clients to identify and define project requirements, scope, and objectives
• Monitor expenses and implement cost-saving measures to adhere to budget
• Build and maintain project schedules using project management tools
• Engage with outside vendors to determine material availability and execution schedules
• Analyze key performance metrics, financial data, and operational trends to support strategic decision-making
• Perform other job-related duties as assigned

Requirements - education & experience

Associate's degree in Engineering, Project Management, Land Surveying, or a related field is required. 0 - 5 years of experience managing project execution, including vendor and contractor coordination.

Required skills

• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills capable of maintaining strong relationships
• Excellent analytical and problem-solving abilities
• Team-management and leadership skills
• Documentation management and ability to use project management tools
• Attention to detail even under pressure
• Time management skills with the ability to meet deadlines
• Familiarity with project management tools

Nice-to-have / preferred skills

• PMP certification
• Schedule Management (Smartsheet)
• Knowledge of Microsoft Office Products (Excel, Word, PowerPoint, etc.)
• SAP knowledge
• Maximo knowledge
• Experience using project management software such as Microsoft Project or Smartsheet

Employment details - type, location, hours

This is an office-based role that can incorporate travel on an as-needed basis, including travel to project sites and initial assessments (up to 25%).