Administrative Assistant

Receptionist & Administrative Assistant A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day‑to‑day functioning of the office. This position reports directly to the Chief of Staff. Position Details Type: Temporary (with opportunity to convert to permanent) Schedule: Monday – Friday, 9:00 AM – 5:00 PM Parking: Provided Pay Rate: $20.00 – $23.00 per hour, depending on experience Key Responsibilities Front Desk & Visitor Experience Greet and welcome visitors, clients, vendors, and guests in a professional and courteous manner Answer, screen, and direct incoming phone calls and general inquiries Coordinate visitor access, parking validations, and building entry procedures Manage conference room scheduling and assist with meeting setup and preparation Administrative Support Provide administrative support to the Chief of Staff and other departments as needed Manage incoming and outgoing mail, packages, and courier deliveries Prepare, scan, copy, file, and organize company documents and records Assist with data entry, spreadsheets, and various administrative projects Prepare, review, and submit expense reports ensuring accuracy and compliance Office Operations Maintain the appearance and functionality of the reception area, kitchen, and common spaces Ensure office supplies and workplace essentials remain fully stocked Coordinate maintenance requests for office equipment and appliances Serve as a liaison with building management, vendors, and service providers Assist with onboarding logistics for new employees Team & Event Support Assist with company meetings, training sessions, and employee events Coordinate catering, meeting materials, and hospitality arrangements Support travel arrangements and scheduling needs as assigned Qualifications High school diploma required; Associate's or Bachelor's degree preferred Previous experience in a receptionist, administrative assistant, office coordinator, hospitality, or customer service role preferred Strong verbal and written communication skills Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities in a fast‑paced environment Professional demeanor with a customer‑service‑oriented mindset High level of integrity with the ability to handle confidential information responsibly Comfortable taking ownership of office operations and working independently with minimal supervision #J-18808-Ljbffr