Administrative Assistant

Administrative Assistant

As an Administrative Assistant, you will play a crucial role in assisting clients with submitting cases for various products, maintaining client contact, and updating them on existing cases. You will be responsible for data entry using proprietary software, assisting staff in processing assignments, and handling phone calls and shipments as needed. Additionally, you will utilize Microsoft Office applications for documentation, communicate with external parties, and assist in scheduling professional appointments.

Responsibilities:

• Assist clients with identifying and submitting cases for various products.
• Maintain contact with designated client list and provide updates on existing cases.
• Enter all data fields in the proprietary software system, known as CIS.
• Assist staff in processing and expediting assignments through various stages of completion.
• Answer phone calls as needed.
• Ship and receive packages, mail, etc., as needed.
• Utilize various Microsoft Office applications to update and document cases.
• Communicate with various outside parties and remote employees via telephone and Outlook email system.
• Assist in scheduling professional appointments with outside parties including physicians, attorneys, and other professionals.
• Scan, classify, and assign documents to appropriate folders within case files.
• Prepare and assemble medical files for review by office or remote professionals.
• Assist with other administrative duties as required.
• Handle a maximum case load of 250.

Essential Skills:

• Customer service experience.
• Proficiency in data entry and ability to handle 30 fields per day.
• Excel proficiency.
• Bachelor's degree.
• Organizational skills.
• Time management skills.

Additional Skills & Qualifications:

• Desire to learn and grow.

Work Environment:

The position is set in a smaller corporate work environment with opportunities for growth into managerial positions. The company boasts a very low turnover rate and the potential for this role to become permanent.

Job Type & Location:

This is a Contract to Hire position based out of Somerville, NJ.

Pay and Benefits:

The pay range for this position is $22.60 - $24.04/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Somerville, NJ.

Application Deadline:

This position is anticipated to close on Aug 19, 2026.