Administrative Officer

Summary

About the Position: Serves as Administrative Officer for Seattle Construction Division. Assists and advises Division management in accomplishment of administrative duties including budget formulation and execution, organizational analysis, personnel, training and property accountability. Serves as liaison to Civilian Human Resources Agency (CHRA) on workforce management matters, and to Resource Management Office (RMO) on organization structure, budget, financial management, and manpower issues.

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Duties

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• Reviews and either approves personnel action requests or recommends disapproval of actions which are in conflict with each current Division's policy based on a study of the needs and the justifications furnished.
• Meets with staff officials and representatives of CHRA to discuss grade allocations, promotions, recruitment qualification requirements, reassignments, reduction-in-force, employee relation problems, placement problems, career development, etc.
• Assist the supervisors in screening and selecting personnel from registers.
• Manages the performance management for each Division by ensuring suspense due dates are met.
• Assists in preparation of awards and ensures all award nominations meet regulatory requirements.
• Reviews and approves requests for training.
• Analyzes and evaluates proposed changes in organization position structure to determine relative factors in relation to past operations and future anticipated requirements.
• Develops proposals for organizational changes to meet the shifts in workload or for improvement of operations.
• Helps formulate and coordinate preparation the Division's operating budget on an annual and multi-year basis as required.
• Makes projections regarding both the Departmental Overhead (DoH) and reimbursable portions of the budget based on historical data and current workload projections.
• Serves as the central point of contact for the Division's overall manpower, keeps abreast of performance and assists in personnel changes/shifts to balance workload.
• Conducts studies and surveys as necessary to insure the most efficient distribution of manpower resources.
• Acts as each Division's Miscellaneous Purchase expert in Corps of Engineers Financial Management System (CEFMS).
• Utilizes CEFMS to process a variety of financial transactions, e.g., PRACs, Miscellaneous Purchase obligations, travel orders, and training requests.

Requirements

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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply : Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

• Current Department of Army Civilian Employees
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes processing administrative and training related requests; submitting personnel and manpower actions; AND assisting in annual departmental budget preparation. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).

OR

Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Public Administration.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

• Attention to Detail
• Decision Making
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position may require a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a Human Capital & Resource Management Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Management may select at any of the location announced.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.