Admin Assistant

Job Title: Admin Assistant

Job Description

The Admin Assistant provides essential administrative and data entry support to the recruiting function, ensuring accurate documentation, smooth processes, and professional communication with internal and external stakeholders.

Responsibilities

• Perform accurate and timely data entry to support recruiting activities and maintain up-to-date records.

• Provide administrative support to the recruiting team, including preparing documents, updating spreadsheets, and organizing information.

• Create, edit, and format documents, presentations, and reports using MS Word, Excel, and PowerPoint.

• Maintain organized files and tracking systems to ensure information is easy to access and consistently documented.

• Support a high level of customer focus by responding to inquiries professionally and ensuring a positive experience for candidates and internal partners.

• Communicate clearly and professionally in both written and verbal formats with team members and other stakeholders.

• Adapt quickly to changing priorities and a fast-paced environment while maintaining accuracy and attention to detail.

• Collaborate with team members to ensure recruiting processes run smoothly and deadlines are met.

Essential Skills

• At least 1 year of experience in an administrative or data entry role.

• Proficiency with MS Word for creating and editing documents.

• Proficiency with MS Excel for data entry, tracking, and basic spreadsheet management.

• Proficiency with MS PowerPoint for preparing and editing presentations.

• High school diploma or GED.

• Strong ability to perform accurate data entry and maintain detailed records.

• Basic administrative support skills, including organizing information and managing documentation.

Additional Skills & Qualifications

• Demonstrated customer focus and a commitment to providing a positive experience for stakeholders.

• Excellent attention to detail and strong organizational skills.

• Strong oral and written communication skills.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Ability to manage multiple tasks while maintaining accuracy and quality of work.

Work Environment

This role operates in a professional office environment that is fast paced and frequently changing. The Recruiting Coordinator works primarily with standard office productivity tools, including MS Word, Excel, and PowerPoint, and spends significant time performing data entry and administrative tasks at a computer workstation. The position involves regular collaboration and communication with team members and other stakeholders, requiring a professional demeanor and clear, courteous interaction. Work is typically performed during standard business hours, with expectations for reliability, organization, and attention to detail in all tasks.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Jul 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.