Admin Assistant

Admin Assistant

The Admin Assistant provides essential administrative and data entry support to the recruiting function, ensuring accurate documentation, smooth processes, and professional communication with internal and external stakeholders.

Responsibilities

• Perform accurate and timely data entry to support recruiting activities and maintain up-to-date records.
• Provide administrative support to the recruiting team, including preparing documents, updating spreadsheets, and organizing information.
• Create, edit, and format documents, presentations, and reports using MS Word, Excel, and PowerPoint.
• Maintain organized files and tracking systems to ensure information is easy to access and consistently documented.
• Support a high level of customer focus by responding to inquiries professionally and ensuring a positive experience for candidates and internal partners.
• Communicate clearly and professionally in both written and verbal formats with team members and other stakeholders.
• Adapt quickly to changing priorities and a fast-paced environment while maintaining accuracy and attention to detail.
• Collaborate with team members to ensure recruiting processes run smoothly and deadlines are met.

Essential Skills

• At least 1 year of experience in an administrative or data entry role.
• Proficiency with MS Word for creating and editing documents.
• Proficiency with MS Excel for data entry, tracking, and basic spreadsheet management.
• Proficiency with MS PowerPoint for preparing and editing presentations.
• High school diploma or GED.
• Strong ability to perform accurate data entry and maintain detailed records.
• Basic administrative support skills, including organizing information and managing documentation.

Additional Skills & Qualifications

• Demonstrated customer focus and a commitment to providing a positive experience for stakeholders.
• Excellent attention to detail and strong organizational skills.
• Strong oral and written communication skills.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Ability to manage multiple tasks while maintaining accuracy and quality of work.

Work Environment

This role operates in a professional office environment that is fast paced and frequently changing. The Recruiting Coordinator works primarily with standard office productivity tools, including MS Word, Excel, and PowerPoint, and spends significant time performing data entry and administrative tasks at a computer workstation. The position involves regular collaboration and communication with team members and other stakeholders, requiring a professional demeanor and clear, courteous interaction. Work is typically performed during standard business hours, with expectations for reliability, organization, and attention to detail in all tasks.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville, TN.

Application Deadline

This position is anticipated to close on Jul 13, 2026.