Administrative Assistant

Benefits:

Bonus based on performance

Health insurance

Training & development

Binyod is seeking a proactive, detail-oriented Administrative Assistant to support the HR Director and coordinate daily HR and office operations. This position serves employees, managers, visitors, and vendors; keeps records and schedules organized; supports onboarding and offboarding; and helps deliver meetings, training, and company events. The successful candidate will communicate professionally, manage multiple priorities, and protect confidential information.

Detailed Responsibilities

1. Office Administration and Front-Office Operations

• Manage daily office operations and provide general administrative support to employees and departments.
• Answer phone calls, respond to general emails, greet visitors, and direct inquiries to the appropriate person or department.
• Monitor office supply levels, place orders, and coordinate purchases and deliveries with approved vendors.
• Organize and maintain electronic and physical administrative files using established naming and recordkeeping practices.
• Schedule meetings, reserve rooms, prepare agendas, and coordinate meeting logistics and materials.
• Prepare, format, proofread, and distribute letters, reports, presentations, and other business documents.
• Manage incoming and outgoing mail, deliveries, packages, and shipments.
• Maintain an organized, professional, safe, and welcoming office environment.

1. Direct Support to the HR Director

• Provide day-to-day administrative support to the HR Director and assist with assigned priorities and special projects.
• Coordinate HR meetings, appointments, interviews, calendars, reminders, and follow-up communications.
• Prepare HR reports, presentations, employee communications, forms, and supporting documents.
• Track HR deadlines, action items, project milestones, and outstanding requests; follow up with responsible team members.
• Help organize and update employee handbooks, HR policies, procedures, templates, and forms.

1. Employee Onboarding and Offboarding

• Coordinate the administrative steps for new-employee onboarding from accepted offer through orientation completion.
• Prepare onboarding packets, employment forms, checklists, policy acknowledgments, and welcome materials.
• Schedule orientation sessions, required training, introductions, and first-week activities.
• Follow up with new employees to ensure all required paperwork and documentation are completed on time.
• Maintain onboarding trackers and update employee records as authorized.
• Coordinate offboarding checklists, exit documentation, access removal, and equipment-return activities.
• Collect company property, including access cards, keys, documents, devices, and other assigned equipment.

1. Employee Services and Internal Communication

• Serve as a point of contact for general employee administrative questions and route HR-specific or sensitive matters appropriately.
• Help employees locate HR forms, policies, procedures, benefits resources, and other company information.
• Support employees and managers with scheduling, documentation, and routine administrative requests.