Assistant to the Chair and Office Manager

Assistant to the Chair and Office Manager

Serves as primary administrative and programming support to Chair, faculty, and staff in the Department of Agricultural, Environmental, and Development Economics (AEDE). Provides a coordinated point of contact and support for AEDE faculty and staff. Provides general office coordination and support for AEDE facilities.

Administrative and Programming Support for AEDE Faculty and Programs:

• Provides a coordinated point of contact and support for AEDE faculty and staff.
• Coordinates conference room and support room scheduling for AEDE faculty, staff, students, and outside users.
• Coordinates onboarding for AEDE faculty, staff, and student employees, and manages visits by department visitors.
• Provides logistical support for AEDE faculty, staff, and student employment searches and for AEDE events.
• Coordinates AEDE faculty and staff annual reviews and promotion and tenure processes.
• Maintains: department policy and procedures documents and other administrative documents; department directory and list-serves; department shared files and drives.
• Manages votes and elections in the department.

Administrative Support for AEDE Department Chair:

• Provides administrative support for the department Chair such as calendaring and meeting arrangements, event invitations/organization/logistics.
• Serves as HR Manager Liaison on behalf of the faculty manager.
• Serves as department Chair contact for college and university leadership and administration.
• Coordinates faculty and staff meetings including taking and distributing minutes.
• Coordinates and tracks department annual reporting and other administrative reports as required.

Office and Space Management for AEDE: Provides general office support and coordination functions for AEDE including:

• Manages key and card reader access for AEDE personnel.
• Manages requests for repairs, refurbishment, and other maintenance in facilities controlled by AEDE.
• Recruits, supervises, and manages student employees providing front desk and administrative support.
• Oversees AEDE mail delivery.

Other duties as assigned in support of AEDE faculty, staff, and students.

Required Qualifications:

• High School diploma or GED.
• Expert user of Microsoft 365 Office Suite and Zoom.
• Minimum of 4 years' relevant experience.
• Excellent oral and written communication skills.
• Ability to work according to CFAES Principles of Community.

Preferred Qualifications:

• Associate's or Bachelor's degree.
• 6 years of relevant experience preferred.

This job profile is an Administrative Assistant 4 (T4 level) on the career roadmap.

The offer for this position will fall within the positions pay range based on internal equity, unit's available budget, and the candidate's qualifications.

This position is a Classified Civil Service position which includes 180 probationary period; it is a regular, fulltime position with benefits including pension options.

Location:

Agricultural Administration (0003)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.