Administrative/Advancement Assistant

Administrative/Advancement Assistant

Our Lady of Sorrows Catholic School in Farmington is accepting applications for a full-time Administrative/Advancement Assistant. The Administrative Assistant will assist with all day-to-day operations in the school office, arrival and dismissal of students, lunch and recess, and database coordination for the school Advancement Department. The Administrative Assistant is accountable to the principal but will assist the entire Administrative Team as needed while helping oversee all routine operational procedures of the general office. The position will also work under the Advancement Department. A key element of this position is professionalism and confidentiality at all levels with administration, faculty, parents and students.

Responsibilities:

• Cheerfully greet all visitors entering the office area
• Support the front desk Administrative Assistant
• Provide professional assistance to parents, students, and staff
• Assist in answering the front door and screening visitors
• Assist in answering the main school phone line when needed
• Supervise students during Lunch & Recess (Outdoor and Indoor)
• Supervise students in the parking lot during arrival and dismissal
• Assist the Office of Advancement
• Maintain Advancement donor database as directed by the Director of Advancement
• Post all Advancement contributions and generates all thank you letters for donors
• Assist with the Annual Report and other Advancement publications or mailings
• Assist with fundraising events, requires some weekend and evening hours
• Manage and oversee the school Volunteer Hour Program
• Other Duties as required by the Principal and the Director of Advancement
• The above statements reflect the general responsibilities of the position and should not be construed as a detailed description of all the work requirements that may be inherent in this position.

Key Qualifications and Requirements:

• Possesses an understanding of Catholic environments and practices
• Demonstrates patience and understanding when dealing with children and parents
• Is friendly, courteous and works well with a range of different personalities
• Possesses knowledge of Microsoft Office Suite and Google Suite, as well as an ability and willingness to learn new technologies
• Possesses strong verbal and written communications and interpersonal skills
• Ability to prioritize projects and manage multiple tasks simultaneously
• Adheres to deadlines; is self-motivated and detail oriented
• Has good organizational skills
• Has superior customer-service skills and mindset
• Is capable of multitasking, thinking creatively, and working with a sense of mission and dedication in order to do the work of Our Lady of Sorrows Catholic School