Clerical Assistant III

Clerical Assistant III

This position provides office support by reviewing and processing documents and information. An employee in this job performs complex clerical work requiring the application of independent judgment, or functions as a lead worker over moderately complex clerical work. Work involves office or program support functions in reviewing and processing data, information, forms, and other documents; and includes the keyboarding of data and information into computer systems. Work may involve creating and formatting documents, organizing and verifying information, performing mathematical calculations, maintaining files and records, or assisting the public in completing governmental forms or obtaining general information about programs and services. Work may include providing general clerical support to other staff or for overall office operations. Work is performed with considerable independence and minimal review; however, changes in operational standards, procedures, and work policies are discussed in detail with the supervisor prior to implementation.

Examples Of Duties

• Types, distributes, copies, and/or mails miscellaneous correspondence for staff
• Maintains visitor log
• Accurately scans documents in a timely manner
• Uploads scanned documents into database (Practice Manager)
• Inputs data into various databases and spreadsheets
• Maintains documents in an orderly and safeguarded manner
• Maintains office equipment and schedules repairs as needed
• Orders office supplies
• Answers phone calls and forwards to appropriate party
• Picks-up and/or distributes mail and deliveries
• Maintains filing
• Takes documents to appropriate courthouse
• Manages pool vehicles for regional office
  • Enters and submits monthly mileage reports for agent staff
  • Processes travel for the regional office which includes entering and submitting expenses for reimbursement for staff
  • Compiles weekly schedules from agents
  • Submits monthly OT reports
  • Enters information into case management system (CMS) to include:
  • Arrests
  • Request dissemination
  • Dispositions
  • Drug information
  • Offender data
  • Retrieves case reports for Discovery
  • Assists with administrative duties related to the drug task force (OCDETF)
  • Performs related work as required

Minimum Experience and Training

• Six months as a Clerical Assistant I OR
• One year as a Clerical Assistant II OR
• Graduation from high school OR
• One year of moderately complex clerical experience OR
• Any equivalent combination of experience and training

Preferred Knowledge, Skills, and Abilities

• Proficient in Microsoft Word and Outlook
• Shows initiative, works independently, and is dependable
• Exhibits attention to accuracy and organization
• Possesses computer knowledge necessary to navigate through networks and computer based files
• Exceptional typing skills
• Ability to maintain confidentiality of document materials