Office Plant Administrator

Job Description Provides key administrative support to the plant manager and performs a variety of office duties related to the efficient operation of a Vulcan Materials production facility. Responsible for processing all daily and monthly accounting‑related information in a timely and accurate manner. Assists the location manager with analyses of monthly financial statements and other duties as assigned, ensures timely and accurate updates to plant management reporting systems, pulls reports and conducts data analysis to identify variances, and serves as liaison with Division and Corporate departments (benefits, payroll, HR, etc.). Essential Functions Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. Prepare month, quarter and year‑end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month‑end accounts payable accruals and location production reports. Prepare detailed analyses of monthly margin and cost statements, including researching and identifying variances as requested by location management. Ensure timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Bring trends or concerns to plant management to include attendance tracking. Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc. Review, print and distribute preventative maintenance items, create work orders, and address preventative maintenance service inquiries. Track p‑card expenses, reclass as needed, and ensure timely and proper close out at month end. May support others in completing the month‑end close of their p‑cards. Develop mid and end of month cost projects to include variance explanations. Research, document and resolve location business‑related problems as needed, ensure plant manager is kept up to date, and present findings to the appropriate manager where and when needed. Act as employee advocate to liaise with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc. Support the development of the site annual operating and capital budgets, as well as the monthly production planner. Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. Other duties may be assigned as required. Critical Competencies Customer Focus – Builds positive customer relationships, gains trust and respect, prioritizes their needs and uses feedback to improve products and services. Team Player – Works cooperatively and effectively with team members to achieve shared goals, willingly assists others and fosters a positive and productive team environment. Work Ethic – Committed to high‑quality work, demonstrating professionalism, integrity and personal responsibility in fulfilling job duties. Reliability and Punctuality – Dependable and consistent in meeting work expectations and deadlines, demonstrates commitment and follow‑through, with reliable performance and attendance. Customer Service – Understands, anticipates and meets customer needs while ensuring a positive experience and building long‑term relationships. Self‑Development – Takes initiative in continuously improving one’s skills, knowledge and effectiveness to enhance performance and growth. Education High School diploma is required. 2 years of college is preferred. Experience Minimum of one year in bookkeeping, accounting or related experience is required. Experience in an administrative or clerical role. Knowledge, Skills, and Abilities Solid working knowledge of Microsoft Office to include Word and Excel, as well as G‑Suite Docs and Sheets. Knowledge of common office practices, procedures and use of office equipment. Strong organizational skills, ability to prioritize and handle multiple tasks simultaneously. Good communication skills and customer service skills. Fundamental understanding of accounting principles. Basic math skills focusing on accuracy. Other Requirements Must be able to sit for long periods of time. Use of telephone, computers, cell phones and other electronic devices is essential. Must have the ability to use computerized equipment and technology. Must be able to effectively manage multiple priorities simultaneously. Must have a valid driver’s license. Must be able to legally and safely operate a motor vehicle. May have to bend and reach to file personnel folders and other materials. Must be able to lift up to 10 lbs. May involve exposure to conditions of dust, dirt and noise. Salary Range The base salary range for this role is between $55,000 - $70,000 annual salary. This range is not inclusive of discretionary bonus or equity package. Compensation is determined based on skillset, experience, job scope and current market data. Vulcan Materials Company is an equal opportunity employer. #J-18808-Ljbffr Vulcan Materials Company