Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Salinas, California. This Long-term Contract position offers a flexible part-time schedule of 8 to 12 hours per week, generally working once a week with scheduling arranged several weeks in advance. The role is ideal for someone who communicates clearly, stays organized, and can help keep office workflows running smoothly in a business casual environment.

Responsibilities:
• Welcome visitors and provide front-desk support while maintaining a courteous and friendly office presence.
• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members.
• Scan, organize, and file documents to keep records accurate, accessible, and up to date.
• Perform a range of clerical tasks such as data entry, correspondence support, and general office coordination.
• Use Microsoft Office tools, including Excel, to prepare basic documents, update information, and assist with administrative tracking.
• Help manage office scheduling needs for part-time weekly support and adapt to changing priorities as needed.
• Communicate clearly with internal staff and external contacts in an effective manner, including Spanish-speaking individuals when applicable.• At least 1 year of prior experience in an office, administrative, or clerical support role.
• Strong written and verbal communication skills with the ability to interact professionally with a variety of stakeholders.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
• Experience handling phone calls, document scanning, and general front-office responsibilities.
• Ability to stay organized, manage routine tasks independently, and maintain attention to detail.
• Bilingual Spanish skills are preferred, but not required.
• Must be comfortable working in an office setting and following a business casual dress code.