ACCOUNTS RECEIVABLE BILLING SPECIALIST

Job Description

Job Description

Description:

Jerome L. Taylor Trucking, Inc. is seeking a detail-oriented and experienced Accounts Receivable Billing Specialist to join the Accounting team. This position manages customer accounts, processes and applies payments, monitors outstanding balances, supports collection activities, and helps maintain complete and accurate financial records. The role requires sound judgment, professional customer communication, strong Excel skills, and consistent attention to detail, accuracy, and deadlines.

Essential Duties and Responsibilities

• Review work orders, service records, rates, quantities, and supporting documentation for accuracy prior to invoicing and identify discrepancies requiring correction.
• Process invoice corrections, credits, rebills, and billing adjustments in accordance with company procedures and maintain appropriate supporting documentation.
• Manage accounts receivable activities, including invoicing, payment application, customer account maintenance, and collection follow-up.
• Process checks, ACH payments, credit card payments, and other customer receipts, and accurately record transactions within the Company's enterprise management and accounting systems.
• Monitor aging reports and customer balances and communicate professionally and consistently regarding past-due accounts.
• Issue invoices, statements, payment reminders, and other account notices as required.
• Research and resolve billing discrepancies, unapplied cash, payment issues, account disputes, and documentation gaps.
• Reconcile accounts receivable transactions, customer statements, bank activity, and assigned general ledger accounts in a timely manner.
• Prepare bank deposits and maintain complete, organized supporting documentation.
• Prepare and maintain reports on receivables, aging, cash applications, collections, and customer account status.
• Assist with month-end close activities, financial reporting, audits, and other Accounting Department functions.
• Provide accounting and clerical support and respond promptly to internal and external account inquiries.
• Protect confidential company and customer information and comply with established policies, procedures, and applicable laws.
• Maintain current job knowledge and perform other related duties as assigned.

Requirements:

 

Required Knowledge, Skills, and Qualifications

• Minimum of two (2) years of accounts receivable, bookkeeping, accounting, or closely related experience preferred.
• Working knowledge of accounts receivable practices and basic accounting principles.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience utilizing accounting software, databases, and enterprise management systems.
• Hands-on experience with reconciliations, aging reports, financial records, and spreadsheet management.
• Strong analytical, mathematical, and problem-solving abilities.
• Exceptional accuracy, attention to detail, discretion, and organizational skills.
• Ability to prioritize assignments, manage multiple deadlines, and work independently or collaboratively.
• Professional written and verbal communication skills, including tactful and effective collection communications.
• High School Diploma or GED required.
• Associate Degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience in transportation, logistics, waste management, construction, or another service-based industry preferred.

Physical and Work Environment Requirements

• Work is primarily performed in a professional office environment. (Onsite)
• Regular use of computers, telephones, keyboards, and other standard office equipment.
• Requires prolonged periods of sitting and viewing a computer screen.
• Occasional standing, walking, bending, reaching, and lifting of files and office materials may be required.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.