Accounting Operations Coordinator

Accounting Operations Coordinator

Come join us! Van Horn Automotive Group has an excellent opportunity for a full-time Accounting Operations Coordinator to join our winning team!

The Accounting Operations Coordinator provides on-site support and oversight for dealership administrative and accounting processes. This role serves as a consistent resource for dealership teams by helping strengthen process compliance, improve communication, resolve recurring issues, and ensure accounting and operational tasks are completed accurately and on time.

Family Born. Employee Owned. The Van Horn Automotive Group has been empowering people and amazing customers since 1966, and now has 18 locations throughout Wisconsin. Being employee-owned offers a unique benefit that invests in you and your future. As a 78% owner, our employees receive contributions to a qualified retirement plan that is 100% funded by the company!!

Why work as an Accounting Operations Coordinator at Van Horn:

• Health, Vision, and Dental Insurance – Comprehensive coverage with a wide network to keep you and your family healthy.
• HSA Match – $500 annual match to your Health Savings Account
• ESOP (Employee Stock Ownership Plan) – Helps you build financial security for the future.
• Paid Holidays, Vacation, and Sick Days – Enjoy well-earned time off to rest and recharge.
• Employee Discounts – Exclusive savings on vehicles, parts, and service.
• Tuition Reimbursement – Invest in your education without the financial burden.
• Scholarship Opportunities – Helping you advance your career through learning.
• Career Advancement Opportunities – Grow within the company with plenty of room to advance.
• Gym/Workout Reimbursement – Stay active and get rewarded for prioritizing your health.
• Paid Volunteer Time – Give back to your community while on the clock.
• Closed on Sundays – Enjoy time off every week.
• Brewer bus game, monthly town hall meetings & more!

Your Responsibilities:

• Monitor dealership adherence to accounting policies, documentation standards, internal controls, and monthly reporting requirements.
• Review accounting requests and supporting documentation for completeness and accuracy.
• Follow up on outstanding reconciliations, schedules, accounts receivable issues, documentation requests, and other accounting-related action items.
• Support deal jacket completeness, funding follow-up, titling, registration, and related documentation processes.
• Serve as a primary point of contact for routine accounting, administrative, title, registration, and dealership process questions.
• Research issues, gather supporting documentation, and coordinate resolution with dealership and corporate teams.
• Track outstanding action items, owners, due dates, and completion timelines to help prevent delays and missed deadlines.
• Identify recurring accounting errors, process breakdowns, and training opportunities and help coordinate corrective action.
• Reinforce established policies, procedures, documentation standards, and operational expectations.
• Support onboarding and ongoing training related to dealership accounting and administrative processes.
• Assist with Tekion process support, workflow clarification, and user training.
• Prepare concise updates for leadership regarding open issues, overdue requests, process concerns, and improvement opportunities.
• Assist with audits, process reviews, dealership visits, special projects, and other operational initiatives as assigned.

Qualifications:

• High School Diploma or equivalent.
• Prior dealership accounting, office management, titling, compliance, or operational support experience preferred.
• Experience with dealership management systems, accounting processes, internal controls, and related operational workflows preferred.
• Strong organizational and analytical skills with exceptional attention to detail.
• Ability to manage multiple priorities and follow through on deadlines.
• Ability to handle confidential financial, employee, and operational information.
• Strong problem-solving and conflict resolution skills.
• Ability to influence others and reinforce accountability without direct authority.
• Ability to navigate resistance to established procedures while maintaining positive working relationships.
• Excellent verbal and written communication skills.
• Willingness to work regularly on-site at assigned dealership locations and travel occasionally to other Van Horn dealerships throughout Wisconsin.