Administrative Assistant

Baker Street Advisors, LLC (BSA) is a preeminent, private wealth management firm, based in San Francisco. We manage over $21.1 billion (AUM) in aggregate wealth for 500+ families. We are a team of dedicated professionals who put our clients’ interests first and take pride in making a positive impact on their lives. Baker Street Advisors is looking for an Administrative Assistant to join the team. As the welcoming first point of contact for our office, the Administrative Assistant creates a professional and organized experience for visitors, clients, vendors, and employees while keeping day-to-day operations running smoothly. This highly collaborative role oversees front desk and phone coverage, office and kitchen supplies, meeting and mail logistics, facilities coordination, document support, errands, and a variety of administrative and special projects across the firm. The ideal candidate brings 1–2 years of administrative, receptionist, office coordination, or related experience and is organized, polished, dependable, and comfortable managing competing priorities. They are proactive, service-oriented, detail-focused, and able to communicate effectively with visitors, vendors, and colleagues across the firm. BSA is a great place to work – enjoy excellent compensation and benefits, great work/life balance, a casual atmosphere, working with a superb team of dedicated professionals. HOURS: 9.00 a.m. to 5.00p.m. daily LOCATION: San Francisco, CA (Onsite) Responsibilities Answer the front door, greet and direct visitors and advise appropriate employees of arrival Accept vendor deliveries and distribute upon arrival Answer, screen and transfer incoming calls and take/relay messages Maintain a clean, tidy and orderly front desk, conference rooms, copy room and kitchen Order and stock all office and kitchen supplies – predict needs and keep inventory levels consistent, within the budget provided Manage conference rooms and meeting schedule, including refreshments and catering needs Run errands – bank deposits/pick-up’s, Post office mailings, last‑minute meeting catering, etc. Manage all mail, in and out, including certified, overnight services and postage meter Scanning, filing, and document maintenance assistance Assist with facilities maintenance needs Provide general administrative support to various departments and EA when requested Assist with additional client‑specific and company‑specific special projects as needed Requirements Bachelor’s or Associate degree preferred Highly efficient with excellent attention to detail Strong time‑management skills A willingness to work collaboratively with co‑workers to accomplish tasks and projects High degree of aptitude and comfortability with technology Excellent verbal and written communication skills Highly organized with ability to multitask in a sometimes fast‑paced environment Professional, positive and friendly demeanor with a can‑do attitude Reliable – strong work ethic Proficient in Outlook, Excel and Word Must be able to lift 30 pounds Starting salary: $80,000 - $85,000 annually. Full benefits include, health, dental, life insurance, and 401(k) plan. Benefits 401k and Roth 401k Retirement Plans Health Savings Account with Employer Contributions Flexible Spending Plans for Health Care and Dependent Care Medical, Dental, Vision, and Life Insurance Short- & Long-Term Disability Insurance Group Paid Life and AD&D Insurance Professional Education Reimbursement MBA Degree Reimbursement Family Leave Benefits Unlimited Paid Time Off #J-18808-Ljbffr