Human Resources, Payroll, and Benefits Specialist

HR, Payroll, and Benefits Specialist

Status: Non-exempt, management

Work Schedule: 35 Hours per week, Monday through Friday 8:30 AM to 4:30 PM

Work Location: Washington, PA

Position Summary

Under supervision of the Finance Director and Executive Director, the HR, Payroll and Benefits Specialist manages and supports Summit Legal Aid’s human resources, benefits administration and payroll processing.

Essential Functions

Payroll and Benefits

· Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

· Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.

· Maintains all payroll information related to the calculation, withholding and remittance of federal, state, and local payroll taxes; enters data, updates information, and prepares reports as needed.

· Reconciles payroll to the general ledger.

· Ensures proper new hire set-up in iSolved Payroll Systems.

· Prepares employee communications related to employee payroll and benefit administration.

· Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

· Administers time and attendance systems and leaves of absence requests.

· Audits HR, payroll, benefit, and worker’s compensation data for accuracy. Identifies and troubleshoots issues.

· Creates and maintains confidential and accurate employee and payroll files.

· Runs ad hoc reports, creates/files reports as needed.

· Administers all employee benefits including medical, dental, vision, 403(b), life and disability plans, workers compensation and COBRA, including handling plan renewals, reporting and communication.

· Ensures consistent application of benefit policies, procedures and guidelines, compliance and reporting with all federal and state laws and regulatory requirements including FMLA, workers’ compensation, HIPAA, ADA, ACA.

· Coordinates and conducts employee onboarding and educates employees on benefits and enrollment provisions.

· Reconciles benefit invoices.

· Processes all employee benefit plans including administering new hire enrollments and benefit changes, including terminations in iSolved Payroll Systems and various benefits platforms.

· Performs other duties as assigned by Finance Director.

Human Resources

· Supports the talent acquisition process including posting roles and facilitating the interview process.

· Trains new staff on human resources rights and responsibilities.

· Oversees union and nonunion staff and management compliance with general human resources policies.

· Responds to staff inquiries or provide ongoing education and guidance about their rights and responsibilities

· Investigates potential violations of policies related to human resources and reports and follows the direction of the Executive and/or Finance Director.

· Recommends and helps draft updates to human resources policies and procedures.

· Assists with planning and execution of special events such as organization-wide meetings, employee recognition events, and retreats and holiday parties.

· Performs other duties as assigned by Executive or Finance Director.

Qualifications

· Bachelor’s degree or equivalent combination of education and experience

· 2 years of payroll and HR administration experience

· Excellent verbal and written communication skills

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

· Uncompromising ethics and confidentiality

· Strong math and problem-solving skills

· Meticulous and precise attention to detail

· Proficient with Microsoft Office Suite or related software

· Proficient with or the ability to quickly learn payroll management, payroll processing information systems, and similar computer applications

· Ability to establish and maintain effective working relationships with others

· Ability to work independently and exercise good judgment

· Ability to be bonded

Physical Demands and Working Conditions

Communicate in person and by telephone; Comprehend printed and electronic materials. Reasonable accommodation may be provided for physical demands for otherwise qualified individuals who require and request such accommodations.