Executive Assistant

Executive AssistantHybrid Annapolis office - Annapolis, MD 21401OverviewSalary Range $50,000.00 - $60,000.00 Salary/year Level Experienced Position Type Full Time Category AdministrationDescriptionJob Type: Full-time, exemptReports To: Vice President of OperationsDirect Reports: NoneWork Location: Annapolis, Maryland. The Chesapeake Conservancy office operates under a hybrid remote/in-person environment with two days in the office per week required.Anticipated Start Date: October 2026ABOUT CHESAPEAKE CONSERVANCYChesapeake Conservancy is the only watershed-wide organization focused on both land conservation and stream restoration to achieve a healthier Chesapeake Bay. We're creating, using and sharing the latest groundbreaking data and technology, including artificial intelligence, to determine where to focus conservation efforts to have the greatest impact with the most efficient use of resources.PRIMARY RESPONSIBILITYThe executive assistant provides administration support for the leadership team. This full-time position reports to the vice president of operations but will also receive direction from the vice president of development and CEO to provide administrative support. This detail-oriented individual handles confidential information with discretion and shows good judgement, communicates clearly and effectively and maintains trusting relationships with all staff members.ESSENTIAL FUNCTIONSInputs development data into DonorPerfect or a future CRMPrepares and distributes accurate donor acknowledgement lettersDeposits fundraising checksOther administrative duties as assignedCEO Admin SupportMaintains the CEO's Chesapeake Conservancy calendar and coordinates incoming and outgoing scheduling and email requestsAssists CEO in other administrative tasks upon requestOffice ManagementManages office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materialsManages Skedda calendar for the officeInputs invoices into Bill.comOther Duties as AssignedREQUIRED SKILLS/ABILITIES3-5 years of administrative experienceExcellent attention to detailAbility to work independentlyExcellent communication skills both within and outside the organizationAbility to maintain confidentialityAbility to manage time while juggling multiple projects from multiple sourcesPREFERRED SKILLS/ABILITIESProficiency in Microsoft Office Suite and Google SuiteExperience with donor software or other CRMCOMPENSATION AND BENEFITSThe salary range for this position is $50,000 - $60,000 depending on relevant experience. The Conservancy offers a competitive employee benefits package that includes:3 medical plans, plus dental and vision insurance plans. The Conservancy pays 70-75% of the premium for medical and dental.Health Savings Account and Flexible Spending Account optionsLife and AD&D insurance and long-term disability insurance. The Conservancy pays 100% of the premium for these ancillary benefits.15 days paid vacation leave accrued annually, increased to 20 days after 5 years of service4 weeks paid sick and family leave accrued annually13 paid holidays403(b) retirement plan with up to 5% employer matchAlternate Work Week and flexible work hours availableHybrid work arrangementOpportunities for advancement and professional developmentCHESAPEAKE CONSERVANCY IS AN EQUAL OPPORTUNITY EMPLOYERWe do not discriminate on the basis of race, religion, national origin, color, age, sex, pregnancy, disability, veteran status, sexual orientation, gender identity, genetic information, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.If you require a reasonable accommodation for a disability during any part of the recruitment process, please contact HR Manager Helen Sieracki at View email address on click.appcast.io or View phone number on click.appcast.io.