Administrative Assistant III

Description

OPEN RECRUITMENT

The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes, across the State of Maryland. For over 50 years, the MDTA has provided Maryland's citizens and visitors with safe, secure, and convenient transportation facilities. We are committed to quality and excellence in customer service, and we rely on our organization's values, traditions, and - most importantly - our employees to achieve these goals.



Nature of Work: The Administrative Assistant III performs complex administrative and secretarial duties requiring independent judgment, discretion, and knowledge of office procedures and departmental operations. This position will work within the purchasing component of the MDTA Police Quartermaster Unit. The incumbent serves as support to supervisory staff and coordinates administrative activities related to purchasing, invoice processing, and office operations.

Duties for this position include, but are not limited to, the following:

• Process and prepare purchase orders for meal chits and invoices;
• Process and coordinate supplies, materials, and equipment requests;
• Utilize the State Purchasing Card to process and reconcile monthly invoices;
• Review, track, and process vendor invoices to ensure timely payment;
• Work closely with Finance personnel regarding invoice payments and purchasing activities;
• Sort and distribute mail and monitor the Quartermaster email account;
• Reconcile monthly credit card logs and related purchasing documentation;
• Maintain files, records, and correspondence related to purchasing and administrative operations; and
• Provide support for other administrative functions and duties as directed by the Quartermaster Commander.

The incumbent in this position will report to the MDTA Police First Sergeant or other designated official. The current vacancy exists in Baltimore County, Maryland. Hybrid telework schedules may be available for this position. This recruitment may be used to fill future vacancies throughout the Maryland Transportation Authority (MDTA).

MDTA employees are offered a generous benefits package including a minimum of 11 paid holidays, a minimum of 27* days of leave annually (personal, vacation, and sick), access to the State Pension System, deferred compensation plans, excellent health, dental, and vision plans, and more! *May be prorated based on start date.
Qualifications

MINIMUM QUALIFICATIONS: Education: Graduation from a standard high school or possession of a high school equivalency certificate.

Experience: Five years of experience in secretarial work.

Your placement on an eligible list may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information . Please include all relevant experience on your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer , please list each position that you held and the length of time that you held each position.

Notes:

1. Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education.
2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.
3. U.S. Armed Forces military service experience as defined under the minimum qualifications may be substituted for the required education and experience on a year-for-year basis.

Licenses & Certifications

NONE

Additional Information

APPLICATION PROCESS :

Please apply online at RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION. Paper applications (Form DTS-1) will not be accepted for this recruitment.

All applications must be received by 07/27/2026.
Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks .

The incumbent in this position may be a member of a covered bargaining unit.

The Maryland Transportation Authority is not sponsoring new employees in the application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.


WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. MDTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.


MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life's opportunities. Join us in serving our Maryland residents, visitors, and businesses!


Reasonable Accommodations for persons with disabilities will be provided upon request.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service Number View phone number on click.appcast.io (TTY Number: 711).

Bilingual applicants are encouraged to apply.



Issue Date: 07/13/2026