Office & Facilites Manager

Job Description

Job Description

Ready to make connectivity from space universally accessible, secure and actionable? Then you’ve come to the right place!

E-Space is bridging Earth and space to enable hyper-scaled deployments of Internet of Things (IoT) solutions and services. We are building a highly-advanced low Earth orbit (LEO) space system that will fundamentally change the design, economics, manufacturing and service delivery associated with traditional satellite and terrestrial IoT systems.

We’re intentional, we’re unapologetically curious and we’re 100% committed to innovate space-based communications and deliver actionable intelligence that will expand global economies, protect space and our planet and enhance our overall quality of life.

The Office Manager serves as the administrative hub of the manufacturing facility, coordinating across operations, leadership, human resources, accounting, vendors, and employees. This role is responsible for the day-to-day administrative functions of the facility, ensuring efficient office operations, and acting as a central point of contact for internal and external communications.

In a facility of 70-200 employees, the Office Manager dedicates approximately 30–40% of time to administrative operations, 10-20% to HR support, 5–10% to accounting and purchasing support, 20–35% to facility and safety administration, and 5–10% to executive support.

What you will do

Administrative Management

• Manage day-to-day office operations and coordinate administrative staff and reception functions.
• Maintain and enforce office procedures and policies.
• Manage office supplies, equipment, mail, shipping, and package distribution.
• Coordinate company-wide communications and announcements.

Human Resources Support

• Assist with employee onboarding and offboarding orientation and training.
• Support employee engagement activities and company events.

Financial Administration

• Reconcile office expenses and company credit cards.
• Assist with procurement documentation and support finance team as needed.

Purchasing & Vendor Management

• Order office and facility consumables; track deliveries.
• Coordinate vendor services and manage service agreements and contracts.
• Obtain quotes, compare pricing, and support procurement documentation.

Manufacturing & Compliance Support

• Support internal audits and regulatory inspections as needed.
• Assist with OSHA documentation, recordkeeping, and corrective action tracking.
• Conduct onsite safety training and support emergency preparedness documentation.

Facility Coordination

• Coordinate facility maintenance requests and manage office and common area upkeep.
• Schedule service providers and contractors; track facility-related expenses.
• Coordinate office moves and workstation setups.
• Manage access control, keys, and badges.

Executive & Leadership Support

• Prepare presentations and meeting materials for leadership.
• Take meeting minutes and track action items.
• Coordinate company events and support customer visits.

What you bring

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field; or equivalent combination of education and experience.
• Minimum 3–5 years of progressive office management or administrative experience, preferably in a manufacturing, industrial, or facilities environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Ability to read, write, and speak English.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and common business software applications.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented with strong problem-solving skills.
• Basic understanding of HR processes, accounting principles, and safety compliance practices.
• Ability to build effective working relationships across all levels of the organization.

Bonus points for the following

• Experience in a manufacturing or industrial environment.
• Familiarity with HRIS systems.
• Working knowledge of OSHA record keeping requirements and safety documentation.
• Experience with vendor management and procurement processes.
• Bilingual in English and Spanish.

Additional Requirements

This is a fast-paced, high-impact environment - flexibility to occasionally work extended hours or weekends during critical periods is expected.

The estimated range is meant to reflect an anticipated salary range for the position in question, which is based on market data and other factors, all of which are subject to change. Individual pay is based on location, skills and expertise, depth of relevant experience, and other relevant factors. For questions about this, please speak to the recruiter if you decide to apply for the role and are selected for an interview.

This is a full time, exempt position, based out of our Saratoga office. The total compensation packaged will be determined by various factors such as your relevant job-related knowledge, skills, and experience. 

We are redefining how satellites are designed, manufactured and used—so we’re looking for candidates with passion, deep knowledge and direct experience on LEO satellite component development, design and in-orbit activities. If that’s your experience – then we’ll be immediately wow-ed.

E-Space is not currently able to provide employment sponsorship for candidates who do not hold work authorization for the location of this role.  

Why E-Space is right for you:

As a member of our team, you will play a crucial role in driving our success.  Our team members have a strong sense of dedication and responsibility; this includes a strong commitment to our mission to create an entirely new suite of global capabilities to improve lives, business efficiencies and build a smarter planet. This means that there will be times when extra hours, including nights and weekends, may be needed to meet critical deadlines and mission goals.  In return, we offer a dynamic work environment with opportunities for professional growth and development and the chance to make a meaningful impact in a high-growth industry.  

We want you to make the most of your journey at E-Space. That’s why we support and invest in the physical, emotional and financial well-being of our team members and their families. Some of what you can expect when working at E-Space:

• An opportunity to really make a difference

• Sustainability at our core

• Fair and honest workplace

• Innovative thinking is encouraged

• Competitive salaries

• Continuous learning and development

• Health and wellness care options

• Financial solutions for the future

• Optional legal services (US only)

• Paid holidays

• Paid time off

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.