Accounts Receivable Specialist

About this Job

We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. The ideal candidate will manage the billing and collection activities of the company, ensuring timely and accurate processing of customer invoices and payments. This role requires excellent communication skills, problem‑solving abilities, and a strong focus on maintaining positive relationships with customers.

Responsibilities

• Invoice Management: Generate, review, and send accurate and timely customer invoices in accordance with company policies.
• Payment Processing: Record incoming payments, apply payments to appropriate customer accounts, and reconcile discrepancies.
• Account Reconciliation: Monitor accounts receivable balances, perform reconciliations, and ensure all payments are recorded properly in the system.
• Collections: Contact customers to follow up on outstanding invoices, resolve payment issues, and negotiate payment terms when necessary.
• Reporting: Prepare accounts receivable reports, aging reports, and other ad hoc financial reports for management.
• Customer Support: Respond to customer inquiries regarding billing, payment options, and account discrepancies.
• Collaboration: Work closely with the sales and customer service teams to ensure seamless processing of orders and timely collection of payments.

Required Knowledge & Skills

• Education: Bachelor’s degree in Accounting, Finance, or related field preferred, or equivalent work experience.
• Experience: 2+ years of experience in accounts receivable, billing, or general accounting.
• Software Skills: Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP), and MS Office, particularly Excel.
• Communication Skills: Strong verbal and written communication skills to interact with customers and internal teams professionally.
• Attention to Detail: Meticulous and organized, with the ability to manage multiple tasks and meet deadlines.
• Problem‑Solving Skills: Ability to resolve issues related to customer accounts and collections tactfully.
• Teamwork: A collaborative mindset, with the ability to work cross‑functionally with finance, sales, and operations.

Benefits

Our company offers great benefits: full healthcare package (medical, dental, vision, life), 401(k) with a company match, catered lunch, coffee, tea and snacks, paid parking, competitive pay, and much more! Anyone who joins our team will have great potential for career and personal growth.