Executive Assistant and Legal Operations Coordinator

Ralliant is seeking an organized, proactive Executive Assistant to provide administrative support to the Chief Legal & Government Affairs Officer and Corporate Secretary. This role is well suited for an administrative professional who is highly dependable, detail-oriented, discreet, and comfortable supporting a senior executive in a fast-paced corporate environment. The Executive Assistant will help manage calendars, meetings, travel, expenses, communications, and logistics for the Chief Legal & Government Affairs Officer and Corporate Secretary. The role requires strong judgment, professionalism, confidentiality, and the ability to follow through on multiple priorities while helping the executive and Law & Compliance department operate efficiently. This role is located in Raleigh, NC. Key Responsibilities Manage calendar scheduling, meeting coordination, and routine daily administrative support for the Chief Legal & Government Affairs Officer and Corporate Secretary. Coordinate internal and external meetings, including agendas, meeting materials, conference rooms, virtual meeting links, visitor logistics, and follow-up items. Arrange domestic and occasional international travel, including itineraries, transportation, lodging, and related logistics. Prepare, submit, and track expense reports, invoices, memberships, subscriptions, and other administrative documentation. Support preparation, formatting, proofreading, and distribution of routine documents, presentations, correspondence, and meeting materials with extraordinary attention to detail. Handle confidential legal, compliance, governance, employee, and business information with discretion and professionalism. Department Coordination Assist with Law & Compliance team meetings, department events, onboarding logistics, and recurring department communications. Coordinate with internal stakeholders, external partners, law firms, vendors, and visitors in a professional and service-oriented manner. Maintain organized files, contact lists, templates, distribution lists, and administrative records. Help track basic action items, deadlines, and follow-ups at the direction of the Chief Legal & Government Affairs Officer and Corporate Secretary. Provide general administrative support to the Law & Compliance department as needed, including coordination across time zones and business partners. Process and Technology Support Use Microsoft Office, Outlook, Teams, and other collaboration tools to support efficient communication, scheduling, document preparation, and coordination. Leverage AI-enabled tools, where appropriate, to improve efficiency, summarize information, streamline workflows, and enhance output quality. Identify practical ways to improve administrative processes, organization, team communication, and day-to-day execution. Support process documentation, templates, and recurring workflows that make the executive office and department easier to run. Qualifications High school diploma or GED equivalent is required. Bachelor's degree in a related field is preferred. 3+ years of administrative, coordinator, office support, or executive support experience. Experience supporting a senior leader or executive in a corporate environment is preferred. Truly superior attention to detail, ensuring accuracy and precision in all deliverables and duties. Strong calendar management, scheduling, organization, prioritization, and follow-through skills. Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, and related collaboration tools. Ability to manage multiple priorities, meet deadlines, anticipate needs, and communicate clearly with a range of stakeholders. High degree of discretion, judgment, and professionalism when handling confidential information. Interest in learning how a corporate Law & Compliance department operates and supporting the administrative rhythm of the function. Key Attributes Dependable and responsive, with a strong service orientation and willingness to help where needed. Organized and exceptionally detail-oriented, with pride in accuracy, preparation, and follow-through. Professional, discreet, and comfortable interacting with senior leaders, Board-facing stakeholders, external contacts, law firms, and vendors. Proactive and resourceful, with an ability to anticipate routine needs and solve practical problems. Adaptable and calm under shifting priorities, with sound judgment about when to elevate questions or issues. #J-18808-Ljbffr Raliant