Accounts Payable And Receivable Specialist

Accounts Payable Specialist The Accounts Payable Specialist plays a key role in managing high‑volume invoice processing, vendor relationships, and financial accuracy within QuickBooks Desktop. This position is centered on AP excellence—three‑way matching, reconciliations, payment processing, and month‑end support—while also assisting with basic accounts receivable tasks that can be learned on the job. You’ll work closely with internal departments, vendors, and a collaborative accounting team to resolve discrepancies, ensure tax compliance, and support continuous improvement across accounting workflows. Responsibilities High‑volume invoice processing – Process 50+ vendor invoices daily with accuracy and speed Three‑way matching – Match purchase orders, receiving documents, and invoices to ensure completeness PO verification – Confirm purchase order accuracy and resolve discrepancies with vendors and internal teams Invoice coding – Code invoices correctly and route for approval per company policy Vendor payments – Manage payment runs and maintain accurate AP records Tax compliance – Review invoices for sales tax and other tax‑related requirements Vendor reconciliations – Reconcile vendor statements and resolve outstanding balances Vendor communication – Respond to vendor inquiries and resolve payment issues Month‑end AP support – Assist with AP reconciliations, reporting, and close activities Accounts Receivable Responsibilities (Trainable / Secondary) Customer invoicing – Generate and distribute customer invoices Payment posting – Apply customer payments and maintain accurate AR records Aging report review – Monitor aging reports and follow up on outstanding balances Collections communication – Conduct professional, scripted collection calls Billing discrepancy resolution – Research and resolve basic billing or payment issues AR reporting – Assist with month‑end and year‑end AR reporting General Accounting Support QuickBooks recordkeeping – Maintain accurate financial records Account reconciliations – Assist with reconciliations across AP and AR Audit support – Provide documentation and analysis for audits Process improvement – Collaborate on workflow enhancements Excel reporting – Use Excel for tracking, analysis, and reporting Essential Skills 4+ years of hands‑on accounts payable experience in a high‑volume environment Strong proficiency with QuickBooks Desktop Solid experience with three‑way matching Ability to process 50+ invoices per day accurately Working knowledge of sales tax and invoice compliance Strong reconciliation skills and vendor communication abilities High attention to detail and accuracy Proficiency with Microsoft Excel (pivot tables, VLOOKUPs preferred) Strong organizational skills and ability to manage multiple deadlines Effective written and verbal communication Ability to maintain confidentiality of financial information Additional Skills & Qualifications Bookkeeping experience supporting AP and basic AR Experience with account reconciliations and month‑end close Familiarity with purchase orders and AP workflows Ability to learn AR processes such as invoicing, payment posting, and collections Comfort working with accounting software and adapting to new workflows Work Environment This is a fully in‑office role, Monday through Friday, 8:00 AM to 5:00 PM, within a close‑knit accounting team of about 10 people. The company serves a wide range of businesses across the U.S. and offers a professional, collaborative environment focused on accuracy, reliability, and continuous improvement. You’ll work extensively in QuickBooks Desktop, Microsoft Excel, and standard office systems. Professional attire is expected. Job Type & Location This is a Contract to Hire position based out of Somers, NY. Pay The pay range for this position is $33.65 - $38.46/hr. Benefits (temporary role may include) Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Somers, NY. Application Deadline This position is anticipated to close on Jul 7, 2026. Equal Opportunity Statement The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI) We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr