Finance Administrative Assistant

Finance Administrative Assistant

The Finance Administrative Assistant provides administrative and operational support to the Accounting and Finance team, serving as a key resource for billing-related activities, document management, vendor communications, and interdepartmental coordination. This role assists with revenue cycle management (RCM) workflows, invoice processing, customer refunds, and financial record maintenance while ensuring accuracy, organization, and timely follow-through.

Key Responsibilities

• Provide administrative support to the Accounting and Finance team.
• Assist with medical billing and revenue cycle management (RCM) processes.
• Manage financial and billing documentation, ensuring accuracy and proper record retention.
• Monitor and respond to assigned departmental mailboxes, routing inquiries appropriately.
• Coordinate with vendors regarding missing invoices, payment inquiries, and account discrepancies.
• Support accounts payable activities, including invoice tracking and issue resolution.
• Process customer refund requests and maintain supporting documentation.
• Communicate professionally with internal departments, vendors, and external stakeholders.
• Utilize NetSuite and other business systems to enter, track, and maintain financial information.
• Generate, update, and maintain reports using Microsoft Excel.
• Assist with special projects and provide cross-functional support as needed.
• Maintain confidentiality of financial and business information.

Required Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative, clerical, billing, or financial support experience.
• Experience supporting accounting, finance, billing, or administrative operations.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to learn new systems, processes, and workflows quickly.

Preferred Qualifications

• Experience with medical billing, healthcare administration, or revenue cycle management.
• Experience supporting an accounting or finance department.
• Experience using NetSuite or similar ERP/accounting software.
• Knowledge of healthcare insurance, workers' compensation, or medical claims processes.
• Advanced Excel skills, including formulas, reporting, and data analysis.
• Associate degree in Business Administration, Accounting, Finance, or a related field.

Skills Descriptions

Administrative Support - Effectively manages documentation, correspondence, scheduling, and departmental requests.

Medical Billing Knowledge - Understands billing workflows, reimbursement processes, and healthcare-related documentation.

Attention to Detail - Accurately reviews financial records, invoices, and supporting documentation while identifying discrepancies.

Organization & Time Management - Prioritizes multiple tasks and deadlines while maintaining productivity and accuracy.

Communication Skills - Communicates professionally and effectively with vendors, internal teams, and leadership.

Excel Proficiency - Uses spreadsheets, formulas, reporting tools, and data organization techniques to support business needs.

Problem Solving - Identifies issues, researches solutions, and escalates concerns appropriately.

Adaptability & Learning Agility - Quickly learns new systems, financial processes, and evolving departmental procedures.

Professionalism & Reliability - Demonstrates strong attendance, accountability, work ethic, and a professional workplace demeanor.

Team Collaboration - Works effectively with supervisors, team leads, and cross-functional partners while operating with appropriate independence.

Work Environment & Physical Requirements

• In office position
• Ability to sit at a workstation for extended periods

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off, holidays

Diversity, Equity & Inclusion Statement

MTI America is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

9a-5:30p EST Monday through Friday