Executive Assistant

The Parks and Community Services Department is seeking a self-starting, creative, forward-thinking, team-oriented individual to serve as Executive Assistant. We are looking for an individual who thrives in a dynamic, fast-paced environment and is committed to providing exceptional customer service and organizational support. This position will be responsible for several critical business functions, including supervising the Customer Service Center and team; coordinating Commission meetings, including agenda preparation and minute-taking; performing a variety of financial and payroll-related functions; and assisting with departmental HR functions and administrative operations. This is an exciting opportunity to play a vital role in a Department dedicated to enhancing the quality of life for our community. Bilingual skills in English and Spanish are highly desirable.

DEFINITION

Under limited supervision, to serve as an assistant to the head of a City department; to relieve management staff of clerical and assigned administrative tasks; to manage the office of a City department and coordinate departmental office operations; to perform complex and advanced secretarial duties; to maintain the department budget; to coordinate, direct, and monitor the work of various clerical classes in a lead capacity as required.

DISTINGUISHING CHARACTERISTICS

This job class functions at a lead supervisory level of classification and is the third level of the administrative support secretarial class series. Incumbents are expected to exercise a high degree of initiative, independent judgment, and discretion. This class differs from the class of Administrative Assistant II by the preponderance of duties requiring considerable knowledge of the City's governmental #J-18808-Ljbffr City of Watsonville