Accountant I

Accountant 1

Under the supervision of the Accounting Manager, the Accountant I supports PCA's Fiscal operations through general accounting, accounts receivable billing and collections, reconciliations, grant and funding-source reporting, and audit support. This is a blended accounting and A/R role that requires accuracy, strong documentation, sound judgment, and professional communication with PCA staff, service coordinators, consumers, auditors, and funding sources.

The Philadelphia Corporation for Aging (PCA) is a private nonprofit organization founded in 1973. PCA is part of the Area Agency on Aging (AAA) nationwide network. PCA carries out its mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination. The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

The pay range for this position is $65,520.00 - $78,035.37 varies based on experience. The position is full time and is located at PCA Main Building.

The benefits include medical, prescription drug, vision, and dental coverage; flexible spending plan (health and dependent care); EAP, life insurance, short- and long-term disability insurance; pre-tax commuting, and parking benefits; 403(b) retirement plan with employer contributions and optional employee pre-tax contributions; and annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.

Required Education and Experience:

• Bachelor's degree in Accounting, Finance, Business, or a related field; equivalent relevant experience may be considered.
• Minimum of two years of accounting, accounts receivable, billing, collections, or related fiscal experience.
• Working knowledge of GAAP, reconciliations, accounting records, and basic financial reporting concepts.
• Strong Microsoft Excel skills and working knowledge of Microsoft Office applications.

Job Responsibilities:

Accounting Duties and Functions:

• Prepare month-end journal entries, cash receipts entries, supporting workpapers, and related analysis.
• Prepare monthly and quarterly balance sheet reconciliations and resolve reconciling items.
• Prepare reconciliations of revenue and expenses for assigned programs, grants, and funding sources.
• Prepare budget-to-actual variance analysis and ad-hoc schedules for Fiscal leadership, directors, and program managers.
• Assist with invoices, financial reports, and required submissions to the Pennsylvania Department of Aging and other funding sources.
• Assist with annual budget preparation, budget revisions, grant proposal schedules, audit schedules, and supplemental financial statement schedules as assigned.
• Maintain organized documentation supporting accounting entries, reconciliations, invoices, and audit requests.

Accounts Receivable Duties and Functions:

• Manage assigned accounts receivable billing and collection activities, including Options cost share billing and follow-up.
• Prepare, review, and issue recurring invoices on a timely basis for Options consumers and other assigned receivable categories.
• Review cost share or receivable information to help ensure accurate billing and resolve questions or discrepancies.
• Prepare and send collection notices according to established schedules and PCA procedures.
• Communicate with consumers, service coordinators, program staff, and other parties regarding billing questions, balances, payment status, and documentation needs.
• Document collection contacts and billing activity in the appropriate system or recordkeeping tool.
• Research and resolve accounts receivable discrepancies, unapplied payments, and other reconciling items.
• Support deposit-related processes, including remote deposit capture and credit card payment processing, as assigned.

General Duties and Functions:

• Identify opportunities to improve accuracy, timeliness, documentation, customer service, and internal controls.
• Perform other related duties as assigned.

Professional Characteristics:

• Ability to prepare accurate reconciliations, research discrepancies, and document conclusions clearly.
• Ability to review billing and receivable information, identify issues, and follow through to resolution.
• Strong organization, attention to detail, and ability to manage recurring deadlines in a high-volume environment.
• Professional customer service and communication skills, including the ability to handle billing questions with patience, respect, and confidentiality.
• Ability to work independently and collaboratively with Fiscal staff, program staff, service coordinators, consumers, auditors, and funding-source representatives.

Additional Requirements:

1. Experience in a nonprofit, government-funded, grant-funded, or human-services environment.
2. Experience with accounts receivable billing, customer account research, collections follow-up, payment application, or resolving billing discrepancies.
3. Experience using accounting, ERP, billing, or expense management systems; Sage Intacct and Ramp experience preferred.