Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Team as a Legal Support Specialist located in our New York City office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our New York City Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).


Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
  
• Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, closing documents, presentations, or other practice specific documents.
  
• Maintains legal files (both paper & electronic), scan, organizes and files documents in designated order.
  
• Updates and maintains contact and checklists accurately and timely.
  
• Manages document deliveries and tracks final executed documentation.
  
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.
  
• Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements).
  
• Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters.
  
• Provides support with billing activities, including proofreading invoices and assisting with billing.
  
• Coordinates with firm travel agency to book travel arrangements.
  
• Prepares and submits expense reports and reimbursement requests accurately and timely.
  
  
• Collaborates and works with Paralegals and other legal support team members where applicable.
  
• Attends team strategy meetings.
  
• Understands firm available resources and leverage most effective resource for desired results.
  
• Assists with overflow work and other special projects as assigned.
  

Qualifications

Skills & Competencies

• Strong attention to detail, organizational, and time-management skills.
  
• Responsive and professional, with a focus on providing excellent client service.
  
• Able to handle multiple tasks and meet deadlines in a fast-paced environment.
  
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow-up.
  
• Clear written and verbal communication skills and a professional demeanor.
  
• Able to work independently on routine tasks with minimal guidance and supervision.
  
• Position requires the ability to work under pressure to meet strict deadlines.
  

Education & Prior Experience

• Bachelor's Degree or equivalent experience is preferred
  
• Minimum of 4 years of experience in a professional environment, preferably in a large law firm setting
  
• Experience in a fast-paced, executive-level work environment is highly desirable
  

Technology

• Proficient in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook) and document management systems.
  
• Experience with iManage and DocuSign is a plus.
  
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
  
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
  
  
  

The expected pay range for this position is:

$49.45 to $54.94 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.