Administrative Assistant

Overview:

Yona Capital Management is seeking an Administrative Assistant to support its Miami Beach office. This role is essential for maintaining
efficient operations within the company, which specializes in asset management in the real estate and tax lien sectors. The Administrative Assistant will handle a variety of tasks, including processing invoices, liaising with clients and vendors, managing schedules, and supporting the Yona team as needed. The ideal candidate should possess strong communication skills, attention to detail, and a keen interest in real estate. This is a full-time, onsite position with a competitive salary.

Description

Yona Capital Management is seeking an organized and proactive Administrative Assistant. Yona Capital is an asset management company and a licensed real estate brokerage. The company's focus is in real estate and tax liens. This position is onsite and permanent.

Key Responsibilities:

• Process incoming mail, invoices, and deposit checks in segregated accounts.
• Serve as a liaison between clients, vendors, and Yona personnel.
• Continuously update and manage calendars, ensuring requisite tasks are performed in a timely manner.
• Assist with document preparation and organization for transactions and tax lien processes.
• Maintain accurate records and ensure compliance with relevant regulations and policies.
• Coordinate meetings and appointments, preparing agendas and materials as needed.
• Handle client inquiries and provide exceptional customer service.
• Assist with data entry and database management to keep records current and organized.
• Support the marketing team by coordinating and assisting with promotional activities as needed.

Requirements:

• Proficiency in computer and phone operations, including email, spreadsheets, and telephone communication.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Familiarity with real estate terminology and processes is a plus.

Preferred Qualifications:

• Knowledge of or a keen interest in real estate and tax lien processes.
• Experience with transaction coordination and administration in a real estate or financial setting.

Working Hours:

The expected hours for this position are 9 AM to 5 PM, Monday through Thursday, with a one-hour lunch break. On Fridays, the working hours are from 9 AM to 12 PM. Additionally, there will be an expectation of 4 hours of work outside of these regular hours as needed.

Vacation Days:

Salary includes 20 days of paid vacation including federal holidays.

If you are a proactive individual with a positive attitude and a passion for supporting a dynamic team, we invite you to apply!