Executive Administrative Assistant - Conference Office

Job Openings >> Executive Administrative Assistant - Conference Office Summary Title: ID: ID: 1097 Location: Location: Pennsylvania Entity Name: Entity Name: Allegheny East Conference Department: Department: Office Employment Type: Employment Type: Full-Time Description Allegheny East Conference is seeking a highly organized and professional Executive Administrative Assistant to support the Office of the President and Ministerial Department by performing a variety of high-level administrative and operational tasks. This individual will play a critical role in managing communication, scheduling, and coordination for executive leadership Key Responsibilities Executive Support Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director. Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations. Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director. Perform other duties as assigned Communication &Documentation Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism. Attend meetings, take minutes, and follow up on action items. Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders. Data Management & Reporting Maintain ministerial activity reports and compile annual tithe reports from employees for executive review. Conduct research and analyze data to support executive decision-making. Maintain digital and physical filing systems in accordance with organizational policy. Project Coordination & Events Coordinate logistics for internal and external meetings, events, and cross-functional projects. Serve as liaison with internal staff, board members, constituents, and external partners. Qualifications Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular standing. Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education. Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality. Strong organizational, problem-solving, and multitasking skills. Exceptional verbal and written communication skills. Demonstrated professionalism, initiative, and attention to detail. Education Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate’s degree Additional experience may substitute for education. Technical Proficiency High proficiency in Microsoft Office Suite or related software. Ability to adapt to and learn new technologies quickly. Additional Information This position requires someone who is proactive, detail-oriented, and capable of operating with minimal supervision. The successful candidate will demonstrate sound judgment, grace under pressure, and a heart for service in a mission-driven environment. Copyright 2025 Allegheny East Conference Corporation. All rights reserved. Powered by ApplicantStack Hiring Software #J-18808-Ljbffr