Executive Secretary

Executive Secretary

The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division V Headquarters in Suffolk, Virginia. The job duties for this position include but are not limited to:

• Serving as the Office Manager, by prioritizing and organizing Division workflow, and conducting all scheduling of assignments, deadlines, responses, and meetings.
• Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act.
• Providing Administrative Assistance and Support to the Division and Area staff.
• Preparing statistical reports and entering required data for mandated reporting.
• Composing routine and confidential correspondence and reports.

At the Virginia State Police, we are more than just a law enforcement organization — we're a united team of problem-solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia. When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well-being of all our people, entrusting decision-making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you're ready to make a difference and be part of something larger than yourself, your next career starts here.

Knowledge of: Administrative and general office policies and procedures. Standard office filing systems. Proper grammar, spelling, and punctuation.

Skill in: The use of computers and using Microsoft Office applications. Operating automated office equipment.

Ability to: Coordinate the office workflow. Prioritize work to meet established deadlines. Prepare correspondence, reports, and memoranda. Communicate effectively orally and in writing in English. Work with Department staff, executives and the public. Work independently and as a member of a team. Follow written and oral procedures and guidelines. Secretarial and administrative experience required. Must be qualified to serve as a Notary Public. Graduation from high school or equivalent.