Payroll Specialist / Administrator

The Payroll Specialist / Administrator is responsible for processing accurate and timely multi-state payroll while ensuring compliance with company policies, federal and state labor laws, and regulatory requirements. Serving as a subject matter expert in payroll administration, this role handles complex payroll requirements (experience with states such as California and Washington highly desired), manages payroll inquiries, reconciles data, and assists with tax reporting, leave accruals, and audits. The Payroll Specialist / Administrator collaborates closely with Human Resources and Finance to ensure efficient payroll operations and maintain the integrity of payroll data within Paycom.

How YOU Can Make an Impact

• Biweekly Payroll Processing: Independently process biweekly multi-state payroll accurately and within established deadlines. Validate employee hours, Paid Time Off (PTO), shift differentials, overtime calculations, premium pay, and other earnings while maintaining full compliance with company policies and applicable state wage and hour laws.

• Employee & Manager Pay Guidance: Provide daily support to employees and department managers regarding payroll inquiries, ensuring clear communication and prompt resolution of pay-related concerns.

• Payroll Issue Resolution: Efficiently resolve payroll discrepancies, deduction adjustments, and pay corrections in close collaboration with employees and management.

• Multi-State Compliance Expertise: Maintain expert knowledge of federal, state, and local payroll laws, with a heavy focus on California and Washington requirements (e.g., meal/rest break premiums, overtime rules, final pay mandates, sick leave laws, and tax regulations). Stay current on changing legislation.

• HRIS (Paycom) Administration: Utilize Paycom to process payroll, manage employee records, troubleshoot system issues, validate data integrity, and drive continuous payroll process improvements.

salary: $65,000 - $80,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Biweekly Payroll Processing: Independently process biweekly multi-state payroll with accuracy and within established deadlines. Validate employee hours, Paid Time Off (PTO), shift differentials, overtime calculations, premium pay, and other earnings while ensuring compliance with company policies and applicable state wage and hour laws.

• Employee Pay Guidance: Provide daily support and guidance to employees and department managers regarding payroll-related queries, ensuring clear communication of pay-related matters and addressing concerns promptly. 

• Payroll Issue Resolution: Efficiently resolve payroll-related issues, including discrepancies in pay, deductions, and adjustments. Collaborate with employees and management to ensure timely and accurate corrections. 

• Quarterly and Year-End Reporting: Coordinate and prepare quarterly and year-end payroll reports, ensuring compliance with regulatory requirements. Collaborate with HR and finance teams to verify accuracy and completeness. 

Skills

• Multi-State Payroll Processing (2 years of experience is preferred)
• Payroll Processing
• Payroll Tax-Multistate (1 year of experience is preferred)
• Payroll
• Payroll - 50 - 500
• Payroll Auditing (2 years of experience is required)
• Leave Accrual
• Payroll Compliance (2 years of experience is required)

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.