Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a company in Mooresville, North Carolina. This short-term Contract position focuses on high-volume invoice management, payment processing, and account reconciliation while helping maintain accurate financial records. The ideal candidate brings hands-on experience in accounts payable operations, strong attention to detail, and the ability to work efficiently with automated tools and invoice processing platforms.

Responsibilities:

• Examine incoming invoices to confirm required backup, approvals, and coding are complete before processing

• Input and upload invoice data into accounting systems with a high degree of accuracy and timeliness

• Execute invoice payments, ACH activity, and check requests while meeting established deadlines

• Organize and retain invoice records, purchase documentation, and authorization support for audit readiness

• Investigate billing discrepancies, resolve payment-related issues, and follow through on outstanding exceptions

• Respond to vendor and customer inquiries regarding invoice status, payment timing, and account questions

• Assist with month-end accounting activities, including reconciliations and preparation of supporting schedules

• Reconcile accounts payable sub-ledger balances to the general ledger and help maintain accurate financial reporting

• Manage cash application activities, account reconciliations, and chargeback follow-up as needed

• Contribute to process improvement efforts involving AI automation and invoice workflow efficiency

• Experience in accounts payable with a strong understanding of invoice review, account coding, and payment processing
• Proficiency in working with accounting systems and invoice platforms, including data entry and electronic uploads
• Knowledge of ACH transactions, check runs, and standard accounts payable controls
• Ability to identify discrepancies, research issues thoroughly, and resolve exceptions in a timely manner
• Experience supporting reconciliations, sub-ledger balancing, and month-end close activities
• Strong organizational skills with the ability to maintain accurate documentation for audit support
• Familiarity with process automation tools or AI-enabled workflows is preferred
• Effective written and verbal communication skills for working with vendors, customers, and internal stakeholders