Facilities & Admin Coordinator

Facilities & Administrative Coordinator Farmingdale, NY The Facilities & Administrative Coordinator will support the day-to-day operations of facilities in the Farmingdale, NY office/lab, ensuring that processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment. Responsibilities: Recognize, exemplify and adhere to ICON's values, which center around our commitment to People, Clients and Performance As a member of staff, the F&A Coordinator is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client need Uses discretion with support of Manager to identify and resolve day to day issues to maintain office operations Supports essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies Health & Safety (H&S) Management: Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures Coordination and delivery of Facilities and Administration Induction for new employees Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required Keep management informed of any issues within the organization that require attention Assist with additional facilities related projects as assigned Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions A minimum of 1 year experience in a Facilities and Administration related role or equivalent experience. familiarity/proficiency with hand tools, basic knowledge of plumbing /electric Proficient with Microsoft Office Suite Ability to be resourceful and proactive in dealing with issues that may arise Strong oral and written communication skills, with fluency in English required Strong interpersonal skills and ability to interact at all levels and across cultures Awareness of workplace Health & Safety regulations High School diploma or international equivalent required; Associate or Bachelor Degree preferred