Executive Assistant

Company Description

The Barry & Florence Friedberg JCC has been serving Long Island's south shore community for over 60 years, offering social and educational programs for individuals of all ages. It is a welcoming space where friends, neighbors, and families come together to explore and celebrate Jewish identity. The JCC provides vitally needed services that support personal growth, community engagement, and well-being. Team members join a mission-driven organization that values inclusivity, connection, and meaningful programming.

Role Description

The Executive Assistant is a full-time, on-site role based in Oceanside, NY, providing high-level administrative support to senior leadership at the Friedberg JCC. This role manages calendars, schedules meetings, coordinates travel and logistics, and prepares correspondence, reports, and presentations. The Executive Assistant organizes and maintains files, handles expense reports, supports board and committee meetings, and ensures smooth communication between leadership, staff, and external partners. Daily responsibilities include answering and directing calls and emails, tracking deadlines, assisting with special projects and events, and maintaining confidentiality in all matters.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
• Proficiency in Administrative Assistance tasks such as filing, data entry, office organization, and general clerical support.
• Experience preparing and managing Expense Reports and basic financial or budgeting documentation.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort with learning new systems.
• Strong attention to detail, time management, and organizational skills, with the ability to prioritize multiple tasks.
• Demonstrated discretion and ability to handle confidential information appropriately.
• Prior experience supporting executives or nonprofit leadership is beneficial; familiarity with community or cultural organizations is a plus.